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Duty Station : Warsaw, Poland
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Poland: Procurement Officer
Closing date: 2017-04-14
Application : Apply for the jobOrganization: Organization for Security and Co-operation in Europe Country: Poland Closing date: 14 Apr 2017
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR's assistance projects and other activities are implemented in participating States in accordance with ODIHR s mandate.
Tasks and Responsibilities:
Under the general supervision of the OSCE/ODIHR Second Deputy Director/Chief of Fund Administration, the incumbent leads and supervises the eight-person team with the responsibilities for procurement (local and international), travel, conferences, insurance, assets and inventory management. The incumbent manages ODIHR's processes and tasks in these areas to be in compliance with the OSCE rules and regulations and to offer the best value for money for the Organization.
In particular the incumbent will perform the following duties:
Supervising the work of the Procurement Unit: planning, allocating work assignments, coaching, training, monitoring and evaluating staff, including those staff mainly employed in the field.
Preparing the budget for the unit and monitoring its implementation;
Planning and developing ODIHR procurement and contractual activities related to world-wide procurement to include diverse services and commodities required locally at Election Observation Missions (EOMs);
Assisting in the development and implementation of the OSCE s procurement and asset management policies and procedures while ensuring adherence to relevant guidelines;
Providing guidance, advice and support to management and staff on procurement, asset and travel policies and procedures as well as providing advice on OSCE procedures and contract modalities to potential suppliers;
Reviewing procurement requests submitted by project managers and internal department to ensure completeness and compliance with procurement and contract specifications;
Supervising preparation and distribution of invitations for tenders and monitoring each stage of the tendering process;
Supervising the identification of potential new suppliers and verifying prices by conducting regular market research;
Identifiying new technologies and products/services and making recommendations to management;
Leading and conducting contract negotiations and dealing with any disputes arising from contractual misconformity;
Establishing and maintaining a work program and schedule for ongoing contracts as well as those newly-planned and maintaining appropriate relations with the main suppliers;
Approving purchase orders up to the authorized limit;
Reviewing procurement transactions on a regular basis with a view to identify areas for improvement; checking compliance with the Common Regulatory Management System (CRMS);
Liaising and consulting with the corresponding sections at the OSCE Secretariat.
For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see: http://www.osce.org/odihr
University degree in business administration, management, material management, commerce or commercial law or related field;
Minimum of six years increasingly responsible professional experience in procurement, logistics, contracting or supply management, with at least three years in a management role;
Five years experience of working in an international environment for a commercial, governmental or nongovernmental organization/company is essential;
Certification in public procurement procedures, such as CIPS is an asset;
Proven supervisory experience;
Excellent written and oral communication skills in English. Knowledge of another OSCE official language, particularly Russian or Polish is an asset;
Computer literacy with practical experience in ERP systems and other relevant applications within the area of responsibility;
Excellent communication skills, strong analytical and negotiation skills;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity and an ability to integrate a gender perspective into tasks and activities.
Monthly remuneration is approximately EUR 5,000 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Poland. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
Appointments will be made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.