Post Title and Level: Budget & Internal Oversight Officer (P4)
Duty Station: Kingston, Jamaica
Organizational Unit: Office of Administration and Management
Deadline for applications: 16 November 2014
The International Seabed Authority, an independent international organization set up under the United Nations Convention on the Law of the Sea, wishes to recruit a Budget and Internal Oversight Officer to work in the Secretariat in Kingston, Jamaica.
Under the general supervision of the Executive Officer, the incumbent will be a senior member of the Office of Administration and management. The principal responsibilities and duties will include
Preparation, presentation and control of ISA's biennium budgets;
Maintenance of cost effective financial and budgetary systems and procedures.
Preparation of monthly and ad hoc reports in line with the approved budget presenting the Authority's overall financial position.
Preparing supporting documents (narratives and supporting tables) with respect to finalization of cost estimates and budget proposals
Assisting managers in the elaboration of resource requirements for budget submissions.
Monitoring expenditures and compares with approved budget; prepares adjustments as necessary.
Assisting in the preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Drafting or preparing correspondence to respond to enquiries in respect to relevant financial and budgetary matters.
Serving as the Secretary of the Finance Committee at the Authority's Annual Sessions.
Preparing relevant reports and analysis as required by the Executive Officer.
Develop procedures and implement same to ensure that accounting and financial management controls are consistent with ISA policy and practice within IPSAS frameworks.
Ensure that payments made by the Authority have a clear and appropriate audit trail before presentation for signature.
Manage the internal audit program.
Be the designated focal point for the external audit.
Assist in the preparation of responses to audit observations and queries.
Facilitate the fieldwork of the independent auditor.
Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds (c) in line with the Financial rules and regulations
Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Property Management, includes oversight of Property Control Inventory (PCI), Receiving & Inspection (R&I) and Disposal (Write-Off)
Perform treasury functions related to receipt of member states assessed and voluntary contributions, other voluntary contributions, and presentation of reports to member states.
Others duties as required.
Professionalism:knowledge and experience of editorial policies, practices and research techniques. Solid writing and analytical abilities with sensitivity to nuance. Ability to spot errors and inconsistencies in texts. Conscientious and efficient in meeting commitments, observing deadlines and achieving results. Shows persistence when faced with difficult problems or challenges.
Communication:Speak and write clearly and effectively; listen to others, correctly interpret messages from others and respond appropriately; demonstrate openness in sharing information and keeping people informed;
Teamwork:Work collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing the ideas and expertise of others; place team agenda before personal agenda;
Planning & Organizing: Develop clear goals that are consistent with agreed strategies; identify priority activities and assignments; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; monitors and adjust plans and actions as necessary; uses time efficiently;
Accountability:Take ownership of all responsibilities and honours commitments; deliver outputs for which one has responsibility within prescribed time and quality standards; provides oversight and take responsibility for delegated assignments.
Educational accreditation by membership to a recognized professional accounting body (e.g. ACA, ACMA, ACCA, CPA) or advanced university degree in Accounting/Business Administration or certification by a recognized international accounting body.
Seven (7) years professional experience with an international organization in a similar role. Knowledge of IPSAS accounting standards is required. Experience in implementation of IPSAS desirable. United Nations experience in a similar capacity is an advantage.
English and French are the working languages of the Authority. For the post advertised, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage.
ISA offers an attractive compensation and benefits package, including minimum net salary of USD 72,605 with dependents and USD 67,611 without dependents, post adjustment, 30 days' annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance.
Applications should be forwarded by the deadline date to the attention of the Human Resources Officer, International Seabed Authority by email to email@example.com or faxed to : +1-876-922-0195.