All UN jobs in Herat, Afghanistan

Closing date: 2019-04-22

Norwegian Church Aid (NCA) is seeking a competent and highly motivated Head of Programmes to join our team in Afghanistan. In this dynamic role, under the NCA Country Director, you will have the opportunity to oversee and further develop the national program team of 12 to 15 people, provide sound leadership, as well as build capacity of local partners. The NCA programs in Afghanistan are Economic Empowerment, WASH, peacebuilding, and humanitarian assistance. NCA works in cooperation with local Afghan organizations to strengthen community ties through locally driven projects.

As Head of Programmes, you are part of NCA s senior management team and you will have overall responsibility for leading the development and integration of all thematic activities. You will also coordinate and cooperate with partners in order to maintain the unique performance of NCA and the program department. As Head of Programmes, you have excellent communication and networking skills and can communicate across all areas of the organization, internally and externally. You are flexible and can easily adapt and thrive in a fast-paced, dynamic and challenging environment.

In NCA, we seek leaders who are motivated by our vision, our work and our values, and who wish to develop the organization and organizational culture. In order to achieve our goals, we need leaders who are able to think strategically, while contributing to effective systems in our daily work.

This is a one-year contract with a start date to be determined. Please note that Kabul is classified as a high-risk area and is a non-family duty station.

Duties and responsibilities

Provide strategic leadership to NCA's Country Programs in Afghanistan
Work to further develop the program in line with NCA s priorities and strategies by building capacity, and develop program coordinators by ensuring effective integration of innovative program activities as well as working together with our partners
Responsible for the strategic guidance of programs, which includes the oversight of the financial, administrative, and senior personnel
Responsible for program implementation and that it is according to plans and donor requirements as well as adhering to NCA s routines, guidelines, and donor regulations
Closely liaise with, assist and support the NCA Country Director, the Senior Management team, and national staff
Provide technical advice and accompaniment of NCA national staff and partnersDevelop or strengthen existing innovation initiatives for better projects implementation and results

Qualifications

Demonstrated strategic leadership experience in the context of development aid and humanitarian assistance in a high-risk environment.
Relevant higher education but relevant experience might compensate for lack of formal education.
Over five years experience working with thematic programs pertinent to NCA.
Relevant experience managing people, projects, and/or partners.
Experience working with multi-cultural and multi-national teams.
Experience working with different donors as well as partners.Proficiency in English, written and oral is a requirement. Dari is a definite advantage.
Experience from working in challenging environments.

Personal qualities

Ability to quickly build rapport as well as motivate both individuals and groups
Systematic, structured and accurate
Patient and culturally sensitive
Excellent communication and writing skills
The person employed must be loyal to Norwegian Church Aid s Christian values

We can offer

Exciting and meaningful projects with one of Norway's largest humanitarian organizations.
Competitive terms and conditions and a comprehensive insurance and pension plan.

NCA uses an electronic recruitment portal. Candidates are kindly asked to submit their CV and application (limited to one page each) through this electronic recruitment portal. We also require all candidates to upload a copy of relevant certificates and diplomas as part of the application. Please note that we only consider candidates who submit their application, CV, and relevant certificates/diplomas through this electronic recruitment portal.

Link to apply here: https://148934216.webcruiter.no/Main/Recruit/Public/4057659137

Closing date: 2019-04-23

Contract

International (12 months)

Qualified and experienced Afghan nationals and women are strongly encouraged to apply

Location

Kabul, Afghanistan

Management responsibility

Consortium Finance & Grants Coordinator, implementation staff in the field and other staff

Reporting to

Head of Program Implementation

Key relationship

Internal:Country Director, Head of Finance, Head of Program Development, Reporting and Quality, Education Program Manager, Senior Education Coordinator, Associate Director International Program at the HQ

External:Project Steering Committee (Country/ Executive Directors of the Consortia Partners Organizations, project staff of consortia partners

Background

War Child Canada works with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice. War Child Canada has over 15 years of experience working in communities in conflict and post-conflict zones. All work is implemented in direct partnership with local communities, local civil society organizations and other stakeholders using a child-centered approach to development. War Child Canada currently works in Afghanistan, Sudan, South Sudan, the Democratic Republic of Congo, Uganda, Jordan and Iraq, and is registered Canadian charity based in Toronto.

Context

War Child Canada s flagship Afghanistan program advances social impact in the lives of vulnerable children, women and their families through its Access to Education, Justice, and Opportunity program with child protection and gender integrated cross all program.

Position summary

The Consortia Manager will provide leadership to the Project Management Unit of the newly established ACCESS consortia responsible for implementation of the Education Cannot Wait (ECW)-funded education in emergencies project in two provinces Herat in the western region and Sur-e-Pul in the north. The Consortia Manager will be responsible for coordinating and facilitating the project implementation, and ensuring an integrated approach in project implementation among consortium partners in the achievement of project objectives. The Consortia Manager will be specifically responsible to timely implementation of the project activities, providing support for program quality, facilitating coordination meetings, monitoring and documenting best practices, cross-learning, downward accountability, and producing result based narrative reports. The Consortium Manager provides analysis and information to the consortium s steering committee for overall strategic direction.

Responsibilities

ProgramPlanning(15%)

1) Assist the Head of Program Implementation, staff of the project management unit, and consortia partners to develop, review and update project workplan that is in line with the project proposal, results framework and budget

2) Develop new education initiatives to support the strategic direction of the project as well as War Child Canada s long-term strategy

3) Develop annual budgets and plans of action to support the program

4) Develop a program implementation framework to assess the strengths of the program and to identify areas for improvement

5) Develop capacity building plans for local partners as well as civil society organizations and local authorities to develop and strengthen their capacities in project management and sectoral / technical areas.

ProgramImplementation(30%)

1) Responsible for the overall coordination of the project implementation and delegated responsibility for the delivery of high quality programming aligned with the project framework plan

2) Provide education technical guidance, oversee general quality, and ensure consistent quality implementation across partners and geographic areas, taking into due consideration specifics of the contexts in which the partners operate;

3) Ensure that standard operation procedures and modalities of implementation are harmonized among the consortium members and with national/provincial level policies;

4) Ensure all staff members receive orientation and appropriate training in accordance with organizational standards

5) Supervise project staff by providing direction, input and feedback

6) Communicate with partners and stakeholders to gain community support for the programs and to solicit input for improvement

7) Ensure that project activities comply with professional standards and War Child Canada s Code of Conduct and values

8) In close coordination with the Head of Program Development, Reporting and Quality participate in proposal development processes and ensure that all project progress in accordance with grant agreements, are completed on time, on budget and all deliverables are of high quality

9) Serve as overall budget holder for the project implementation.

Reporting(15%):

1) Work with consortia partners and establish a system for monthly, quarterly and bi-annual/annual reporting structure both financial and narrative.

2) Ensure preparation and submission of timely progress updates, high quality progress and financial reports/ donor reports Manage reporting processes, including collection and consolidation of financial and narrative reports based on partner-level reporting inputs, and ensure that reports are submitted on time and in high quality to the donor.

ProgramMonitoringandField Support (10%):

1) Prepare program team s monthly and quarterly monitoring plans and ensure dissemination to relevant staff including the MEAL team

2) Receive monitoring reports from direct reports and provide timely input; ensure all monitoring visit reports are provided to MEAL team

3) Conduct quarterly field monitoring reports including visits to partners and ensure timely support are extended to local partners

4) Support and facilitate external evaluation together with MEAL team.

External Representation & Coordination (10%)

1) Represent the ACCESS consortia and War Child Canada in the in-country external meetings, e.g. ECW Afghanistan secretariat, EiEWG, education cluster, government ministries etc., and ensure effective visibility and positioning of the consortia and War Child Canada and ACCESS work by sharing updates, 4W reports, success and best practices

2) Coordinate with other ECW consortia (Save the Children, NRC) as well as other partners in the education sector in Afghanistan for sharing of experience, success and best practices as well as joint programming and strong collaboration

3) Steer and manage education sector advocacy and influencing work, also support Country Director in leading at national level advocacy and influencing work with strategic stakeholders

4) Coordinate with the Ministry of Education for the execution of Memorandum of Understanding (MoU) between War Child Canada/ ACCESS Consortium and Ministry to ensure program implementation is line with the Ministry requirement

5) Strongly coordinate with the Working Groups for Inclusion of People/ Child with Disability, mainstreaming gender equality and child safeguarding members led by other ACCESS or other consortium of the ECW MYP

6) Chair and lead Technical Committee meetings comprising Program and technical staff of the ACCESS consortium partners

7) Play role as a Secretary to the Project Steering Committee participated by the Country/ Executive Directors of the ACCESS consortium partners organizations coordinate for the meeting schedule, venue agenda, take minutes of the PSC meeting and circulate that among the participants inform project staff with key decisions related to project implementation and management made by the PSC.

Budget Monitoring (10%)

1) Monitor actual expenditures against budget both for War Child Canada and consortia partners; provide timely feedback to consortia partners to address variances

2) Work with Head of Finance to develop BVAs and ensure timely circulation to partners

3) Ensure payment requests from consortia partners are processed, signed and recommended for payment to the Head of Finance

4) Promote cost effectiveness and budgetary transparency and accountability within the team

5) Ensure overall program cost effectiveness and efficient and 100 percent utilization of funds

6) Keep the Head of Program Implementation and the Country Director informed of the spending pattern and unforeseen situations

7) Work closely with Operations department and ensure all procurement and supplies are processed in timely manner.

Staff Management(10%)

1) Install effective team management structure and processes: e.g. individual staff annual performance objectives are set, weekly team meetings, team work plan, 1:1 meetings and written record to track progress on performance, take disciplinary actions where required

2) Work closely with HR to conduct staff capacity need assessment (at least once a year); assess capacity gaps, identify critical areas and develop capacity building plan.

3) Recruit staff and manage their performance.

Qualifications

Academic Background and Knowledge

Post-graduate degree in education, social, business, administrative science or in humanitarian assistance.

At least 5 years of project management experience preferably in education (quality, planning, implementation, monitoring, evaluation)

Strong experience at least three years of external representation, coordination, working with partners and liaison

Experience in implementing projects within partner networks or consortia; experience highly preferred

Strong expertise in conceptualization, result based reporting, budget management and monitoring

Experience or strong knowledge of Afghanistan context will be an asset

Demonstrable experience of managing teams and building staff capacity

Knowledge of the education in emergencies sector and relevant global platforms and frameworks

Skills

Fluency in written and verbal English with strong analytical skills.

Dari or Pashtu is desirable

Excellent leadership skills in building strong and competent team

Strategic thinking, strong organizational and analytical skills

Strong consulting and coaching abilities

Ability to manage stress and willing to work under strict deadlines

Excellent skills of operating Microsoft word and excel spread sheet,

A positive problem-solving approach

Good interpersonal and team-working skills

Culture sensitivity and respect for local norms

Salary & Benefits for Expatriates

A highly competitive salary and benefits package will be commensurate with experience and qualifications. Comprehensive benefits include travel to and from duty sites, regular rest and relaxation, generous vacation, accommodation, comprehensive insurance and an Expatriate Employee Assistance Program as per War Child Canada contractual standards.

Application Process

INTERESTED APPLICANTS ARE INVITED TO SEND A CURRICULUM VITAE AND AN ACCOMPANYING COVER LETTER ELECTRONICALLY TO:

Email: jobs@warchild.ca

Please ensure your application email has the subject heading of Consortia Manager [insert your name] .

Only those applicants selected for an interview will be notified. We regret we are unable to entertain phone calls.

War Child Canada is committed to providing a work environment in which all individuals are treated with respect and dignity. Final candidates will be vetted in accordance with War Child Canada s Child Safeguarding Policy, including appropriate reference and security checks.

For more information about War Child Canada, please visit www.warchild.ca

Closing date: 2019-04-23

Terms of reference

Job Title:Program Coordinator

Code:28-997

Duty station: Kabul and Kandahar (with potential visits in other provinces)

Starting date:01/05/2019

Contract duration:5 months

Reporting to:Head of Mission

Supervision of:/

Dependents:/

General context of the project

INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

INTERSOS has base office in Kandahar with a number of projects and between 100-300 staff and paid volunteers working in Southern Region (depending on the number of projects). INTERSOS is implementing a multi-sector programme covering the sectors of: health, protection, WASH and EiE. in several districts.

The office in Kabul serves for coordination, support and representation.

General purpose of the position

The Programme Coordinator will support the Head of Mission with the overall country programme development and management in accordance with INTERSOS country strategy, plans and policies.

Main responsibilities and tasks

Main responsibilities:

• Ensuring a quality implementation of the projects in country

• Providing support to Project Managers in project management and project cycle management

• Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations in the country

• Monitor, evaluate and support the implementation of the protection, health and nutrition, and WASH programs, participating also in the donor reporting

• Carry out a detailed donor mapping in country

• Lead the development and implementation of assessments, in strong coordination with HoM, MEAL Focal Point and Technical Coordinators

• Lead the development / design of new concepts and proposals under the supervision of the HoM and in cooperation with the Technical Coordinators, and lead the writing of new funding opportunities (writing of the narrative sections and contributing to the design of the budget)

• Upon delegation of HoM, developing strategic partnerships with other international or local organizations, wherever possible.

• Upon delegation of HoM, establish and maintain collaborative relations with relevant donors, local authorities, partners, and other organizations working in the areas.

• Upon delegation of HoM, participating at coordination meetings.

Reporting

• Monthly report to be submitted to the Head of Mission

Required profile and experience

Education

Advanced degree in social science or any related field

Professional Experience

• At least 3 years of professional experience working in humanitarian management and/or coordination of programs and operations

• At least 2 years of direct professional experience leading assessments and writing project proposals

• Prior work experience in INGOs in similar positions (as ax expat)

• Prior experience in working in complex emergency setting, involving conflict and internal displacement.

• Experience in the implementation and/or design of humanitarian programming in the sectors of health, nutrition, protection is desirable.

Professional Requirements

• Demonstrable experience in humanitarian assessments, programme design and proposal writing

• Strong representation skills

• Excellent computer skills (proven computer literacy is a must).

• Readiness and ability to move around in Afghanistan.

• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

Excellent written and spoken English

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment.

• Excellent analytical skills, observation and analysis capacity.

• Ability to plan ahead and output oriented (proactive).

• Able to ensure quick quality delivery in stressful environment (stress-resilient).

• Ability to adhere to deadlines and respect line management.

• Very strong interpersonal skills: strong communication and diplomatic skills.

• Practical and problem-solver.

• Ability to deal with heavy work pressure

For further information and to apply, follow the linkbelow:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5ca4beb53a5c0f0b5351730a/

In case you encounter difficulties applying through INTERSOS platform, you can also apply by sending your CV, motivation letterand 2 referencesvia email to recruitment@intersos.org , with subject line: "**SR-28-997 - Program Coordinator - Afghanistan**".

Only short-listed candidates will be contacted for the first interview.

Closing date: 2019-04-23

Job Summary:

The National Coordinator for Program Compliance is a key member of the Program Support Unit (PSU) and will report to the National Manager, PSU. The key function of this role is to support program teams with meeting internal and external compliance and to support with a focus on program compliance. This involves identifying and addressing internal gaps and key areas of risk related to donor, partner and AKF Global compliance requirements.

To achieve these objectives, the National Coordinator for Compliance & Quality Assurance will work in collaboration with all Thematic Units, the Gender Unit, the Safeguarding Manager, Internal Audit and all other supporting units, Monitoring, Evaluation, Research and Learning (MERL), Finance, Operations, Human Resources, and Policy & Partnerships at both the national and regional level. The position will be based in Kabul with frequent travels to the regions when security permits.

Job Duties and Responsibilities:

Project Contracts & Non-binding AgreementsDevelop clear processes and protocols in the review and submission of contracts, including sub-grant agreements, and non-binding agreements such as MoUs. Develop standard templates which includes all the necessary clauses for each type of agreement. Ensure project managers are using these new templates and are clear on the differences between each type of agreement. Participate in the review of these agreements, ensure agreements are put through the proper review channels at AKF (Afg) and at the Geneva level, and ensure all agreements are properly stored in the programs central database.

Compliance Matrix and ProcessesIn collaboration with relevant supporting units, review current compliance processes and develop a matrix assessing the strength (or lack of) of internal compliance processes in meeting internal, donor, partner and AKF Global external compliance requirements, and identify actions to improve, address, and standardize internal compliance processes across programs.

Program Compliance (MERL) Coordinate responses to program compliance issues highlighted by MERL in collaboration with MERL, Thematic Units, the Programs Director, and the PSU Manager.

Program Compliance (Audits)Coordinate responses to program compliance issues highlighted by internal and external audits in collaboration with MERL, Thematic Units, the Programs Director, and the PSU Manager.

AKF Global Compliance InitiativesParticipate in the development of AKF Global tools, processes and databases related to compliance, e.g. partner safeguarding assessments, AIMS. This includes consolidating AKF (Afg) s feedback to ensure that new processes and tools are relevant to AKF (Afg). Facilitate the roll-out of these new global tools, processes, and databases.

Project Inception, Mid-term and Close-out ProcessesSupport project managers in preparing presentations on donor compliance for new projects and identify critical areas that need particular oversight or follow up. Support mid-term and project closure processes to ensure contract compliance and minimize financial and reputational risk. Ensure collaboration and input from all relevant departments including finance, internal audit, procurement, HR and Safeguarding unit.

Project Compliance Mitigation and ManagementAct as a reference point on general donor compliance requirements, ensuring that the relevant staff are informed of donor requirements and ensure compliance. This includes, supporting project managers with exploring compliance issues raised by donors, drafting appropriate responses/mitigation to the donor, and recommending system improvements. Ensure that all donor grant management systems which are either project-specific or multi-spectral used by program staff are registered, active and updated. Explore compliance trends such as the International Aid Transparency Initiative (IATI) and Ministry of Economy requirements and determine implications for AKF (Afg).

Project Compliance ManualsWork in close coordination with donor units to prepare donor compliance training manuals/modules for project compliance; ensure input from relevant supporting units e.g. finance, procurement, internal audit, and HR. Conduct or facilitate training on these manuals.

Compliance TrainingIdentify, request and facilitate compliance training from key donors for relevant program and support staff and participate in training as and when requested.

Safeguarding Risk Assessment:Support the Safeguarding Manager to develop a structured risk assessment related to safeguarding for programmes which is implemented in all programs regardless of donor requirements

Project Review MeetingsParticipate in quarterly regional project review meetings and monthly management meetings and facilitate discussions on compliance.

Report Editing and Capacity BuildingLead the final review (content, language, formatting, and compliance with donor report requirements) of project narrative reports and other documents sent to donors, partners, AKF donor units, and AKF Global team, particularly from the Multi-Sector Unit. Develop a standard template for project narrative reports including all relevant sections, font size and type, page numbers, front and back cover page, etc. in the absence of templates provided by the donor. Conduct training for both Kabul and regional staff on report writing and formatting.

Undertake administrative tasks related to grants, including collecting and forwarding information to different units and any necessary follow up tasks specified.

To carry out the responsibilities of the role in a way which reflects AKF s commitment to protecting children in accordance with the Global Child Safeguarding Policy.

Occasional Significant Duties:

Project Management ToolsExplore and roll-out relevant project management tools in Kabul and the regions that would facilitate better coordination, organization and efficiency for project managers.

Support to Regional Program TeamsTravel to the regions to conduct field visits, introduce/propose new processes, systems and tools, and understand the local context.

Learning EventsFacilitate program-related learning events to improve knowledge and understanding for thematic and supporting units.

Any other tasks assigned by the Line Manager

Required Qualifications and Experiences:

Master s Degree with equivalent relevant work experience

Very good English written and verbal skills

Good knowledge of Microsoft Office applications and project management tools

Strong knowledge of donor rules and regulations

Experience coordinating processes across multiple sectors and supporting units

Experience in project management, particularly with complex donor compliance requirements

Experience developing project templates and manuals

Required Core Competencies:

Good team player and ability to build and maintain collaborative relationships with colleagues

Demonstrated ability to work under pressure and meet tight deadlines

Willingness to learn and receive constructive feedback

Demonstrated ability to work collaboratively with others in ambiguous context

Ability to critically analyses and provide constructive recommendations Strong ability to work independently

Application:

Applicants meeting the above criteria are requested to submit their CV along with a cover letter through our career center http://www.akdn.org/careersno later than April 23, 2019.**

Important Notes:

Please quote the Vacancy Number as the Subject of the e-mail when applying

No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.

Only short listed candidates will be contacted for further assessment.

Female candidates are encouraged to apply. Aga Khan Foundation Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safe guarding of children from abuse and zero tolerance to sexual-harassment.

Your details and information shared on this advertisement shall remain confidential.

Closing date: 2019-04-23

Terms of reference

Job Title:Program Coordinator (Programme Development Expert)

Code:28-997

Duty station: Kabul and Kandahar (with potential visits in other provinces)

Starting date:01/05/2019

Contract duration:5 months

Reporting to:Head of Mission

Supervision of:/

Dependents:/

General context of the project

INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

INTERSOS has base office in Kandahar with a number of projects and between 100-300 staff and paid volunteers working in Southern Region (depending on the number of projects). INTERSOS is implementing a multi-sector programme covering the sectors of: health, protection, WASH and EiE. in several districts.

The office in Kabul serves for coordination, support and representation.

General purpose of the position

The Programme Coordinator will support the Head of Mission with the overall country programme development and management in accordance with INTERSOS country strategy, plans and policies.

Main responsibilities and tasks

Main responsibilities:

• Ensuring a quality implementation of the projects in country

• Providing support to Project Managers in project management and project cycle management

• Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations in the country

• Monitor, evaluate and support the implementation of the protection, health and nutrition, and WASH programs, participating also in the donor reporting

• Carry out a detailed donor mapping in country

• Lead the development and implementation of assessments, in strong coordination with HoM, MEAL Focal Point and Technical Coordinators

• Lead the development / design of new concepts and proposals under the supervision of the HoM and in cooperation with the Technical Coordinators, and lead the writing of new funding opportunities (writing of the narrative sections and contributing to the design of the budget)

• Upon delegation of HoM, developing strategic partnerships with other international or local organizations, wherever possible.

• Upon delegation of HoM, establish and maintain collaborative relations with relevant donors, local authorities, partners, and other organizations working in the areas.

• Upon delegation of HoM, participating at coordination meetings.

Reporting

• Monthly report to be submitted to the Head of Mission

Required profile and experience

Education

Advanced degree in social science or any related field

Professional Experience

• At least 3 years of professional experience working in humanitarian management and/or coordination of programs and operations

• At least 2 years of direct professional experience leading assessments and writing project proposals

• Prior work experience in INGOs in similar positions (as ax expat)

• Prior experience in working in complex emergency setting, involving conflict and internal displacement.

• Experience in the implementation and/or design of humanitarian programming in the sectors of health, nutrition, protection is desirable.

Professional Requirements

• Demonstrable experience in humanitarian assessments, programme design and proposal writing

• Strong representation skills

• Excellent computer skills (proven computer literacy is a must).

• Readiness and ability to move around in Afghanistan.

• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

Excellent written and spoken English

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment.

• Excellent analytical skills, observation and analysis capacity.

• Ability to plan ahead and output oriented (proactive).

• Able to ensure quick quality delivery in stressful environment (stress-resilient).

• Ability to adhere to deadlines and respect line management.

• Very strong interpersonal skills: strong communication and diplomatic skills.

• Practical and problem-solver.

• Ability to deal with heavy work pressure

For further information and to apply, follow the linkbelow:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5ca4beb53a5c0f0b5351730a/

In case you encounter difficulties applying through INTERSOS platform, you can also apply by sending your CV, motivation letterand 2 referencesvia email to recruitment@intersos.org , with subject line: "**SR-28-997 - Program Coordinator - Afghanistan**".

Only short-listed candidates will be contacted for the first interview.

Closing date: 2019-04-23

The Background

Aga Khan Foundation Afghanistan (AKF (Afg)) is the largest social development institution of the Aga Khan Development Network (AKDN) operating in Afghanistan. Since 2003, AKF (Afg) has implemented a multi-donor programme in Afghanistan, reaching a total of three million target beneficiaries in seven provinces in the Central Highlands and Northeastern regions. With its multi-input approach to development, which covers interventions in agriculture and food security, economic inclusion such as employable skill, micro, small and medium enterprise, and financial inclusion, education, health, and community and social governance. AKF (Afg) s mandate is: to improve the quality of life for communities in central and northern Afghanistan.

In 2006, AKF (Afg) embarked upon Self Help Groups (SHG) a comprehensive programme aim at promoting affordable saving and credit services to poor households in rural areas. In 2009, AKF (Afg) adopted the Community Based Saving Group (CBSG) approach to extend access to finance at the grass-roots level. AKF (Afg) continued to evolve, strengthen and establish CBSGs to bring thousands of poor families in CBSG fold for facilitating affordable savings and lending services at doorstep. AKF (Afg) tested idea of clustering CBSGs by establishing 6 clusters in Badakhshan, Bamyan and Takhar provinces and designed a model of CBSG clustering as pre-pilot in 2016.

Based on encouraging experience, AKF(Afg) is promoting CBSG Clusters with under project Afghanistan Community Lead Economic- Stability Project (ACES) supported by Netherland, Australia Afghanistan Community Resilience Scheme (AACRS) funded by Department of Foreign Affairs and Trade (DFAT) and Strengthening Womens Economic Empowerment Project (SWEEP) pilot project funded by the Japanese Social Development Fund (JSDF) administered by the World Bank and coordinated by Ministry of Labour and Social Affairs (MoLSA).

These projects are helping us for federating CBSGs into Clusters, strengthening the clusters, promoting collective action and providing Revolving Loan Fund (RLF) to clusters for on-lending to members for income generating activities and strengthening business development services leading for Women Economic Empowerment. Till end of Dec 2018, AKF (Afg) supported and continuously mentoring more than 3500 CBSGs with above 50,000 CBSGs members (72 % female) and 55 CBSG clusters across 26 districts in 7 provinces.

These CBSGs and Clusters are meeting once in a month and undertaking financial transactions and other activities. As CBSGs grow their financial transactions like savings, internal lending, repayments and services charges/ benefits etc., also grows. The CBSG data including membership and financial data was maintained in an online MIS called Savex introduced by AKF globally in 2009. Data management and accounting becomes complex with increasing amount of funds and transactions in CBSGs and clusters. The software is not able to serve the purpose and requirements of reporting and accounting within AKF, donors and required reports to CBSGs and clusters.

There is a need of an application to serve purpose and need of various reports required in current context. AKF (Afg) is looking for an application (management information systems (MIS)) for monitoring the growing CBSGs and clusters to strengthen the process of financial inclusion in Afghanistan.

Therefore, AKF (Afg) is looking for an agency who has developed an application (MIS) for data management, reporting and monitoring of groups, their clusters / federations similar to CBSGs and clusters of AKF (Afg); to customize their own developed and used application (software/MIS) as a CBSG Enabler and deploy the same for necessary data management, analysis and reports for monitoring and strengthening of CBSGs and Clusters.

The application will be used for CBSGs and Clusters under all grants spread over Bamyan, Parwan, Baghlan, Samangan, Takhar, Kunduz, and Badakhshan and (Nangarhar) of Afghanistan. In addition, the mentioned / expected database / application will also be used as a strong and consistent data management system for the similar activities of all active grants related to Financial Inclusion (FI) theme.

Scope of Work

There is need of digitalization of data of CBSGs and clusters for monitoring, analysis and reporting purpose. As of now there will be two levels of data entry points One will be member wise at CBSG and then CBSG wise at cluster level. The entry shall be both financial and non-financial types. More specifically scope of work will be as follows:

Customization of application as CBSG Enabler will be as follows:

Entry of data at two levels:

(A) CBSG level- following data but not limited shall has provision to enter:

o Members profile,

o Member wise attendance, savings, loan, repayments, service charge, benefits, penalties, donations,

o CBSG level - loan from revolving loan / banks / MFIs/ NGO, grant from revolving loan fund, seed capital, NGO etc.

o Trainings received,

o Loan utilization purpose, on time repayment, delayed repayments etc.,

(B) CBSG Cluster level

o Financial transactions

Receipts from revolving loan fund/ seed capital, NGO other agency,

Loan from banks / MFIs/ NGO,

Grants from revolving loan fund (RLF), seed capital, NGO etc.,

On lending of RLF, repayments and revolving of RLF,

Donations,

Repayments of loans, service charges / benefits from CBSGs/ CBSG members,

Expenses in travel, stationery, refreshments, office expenses-rent, electricity etc.

o Trainings and exposures,

o Linkages with other agencies

o Visitors

Analysis and reports:

o In CBSGs - Member wise attendance, savings, loan, repayments, delayed loans, service charge, benefits, penalties, etc.

o CBSG wise Income Expenditure statement / Trial balances, members attendance

o CBSG member wise savings and loan demand sheet,

o CBSG Cluster wise Income Expenditure statement / Trial balances, CBSG attendance,

o CBSG Cluster Cluster member wise savings and loan demand sheet,

o Loan utilization purpose and pattern in both CBSGs and Clusters,

o Meeting and members attendance regularities in CBSGs and Clusters,

o Status of revolving loan fund/seed capital or loan from NGO/Bank/MFI etc. in CBSGs and Clusters

o Trainings and exposure visits attended by both at CBSG and Clusters

o Linkages with other agencies by both CBSG and Clusters,

o Visitors in CBSGs and Clusters,

o Status of CBSGs and Clusters both location and project grant wise,

o Performance of CBSGs and Clusters

Aggregation data, analysis and generation of reports:

Various reports can be generated at:

o At CBSG level,

o Village level,

o CDC Level

o Cluster level,

o District Level,

o Province level,

o Grant-level

o NPO level (National Programme office AKF (Afg) Kabul Office)

Long term data management plan:

The proposed application will also be used to replace the existing system of data management within the FI theme, so that the consolidated data can then also be synchronized into the integrated data management system proposed by MERL (Monitoring, Evaluation, Research and Learning) Unit.

Coverage Area:

CBSG Enabler will be used for data management, analysis, reporting, monitoring and strengthening of all CBSGs and Clusters under all grants. FI (CBSG) operational districts of following provinces will be target as of now:

Badakhshan

Takhar

Kunduz,

Baghlan,

Samangan,

Bamyan

Parwan

Nangarhar

Active grants as of now for FI (CBSGs and Clusters):

Strengthening Women Economic Empowerment Project (SWEEP) World Bank (JSDF)

Afghan Women Economic Empowerment Project (AWEP) GAC

Health Action Plan for Afghanistan (HAPA) GAC

Australia Afghanistan Resilience Scheme (AACRS) DFAT

Afghanistan Community Lead Economic- Stability Project (ACES) Netherland

Supporting Cooperation and Opportunities for Regional Economic Development (SCORED) EU, AKF UK

Roles and Responsibilities of the Firm

The following roles and responsibilities are envisaged for an agency, but not limited to:

Understanding the context of AKF (Afg) operational areas, programme interventions, CBSGs, Clusters, Financial Inclusion and Economic Inclusion, objectives, going through available project documents e.g. Operational Manual, Environment and Social Management Framework (ESMF), Grievance Redressal Mechanism (GRM), reports, and interaction and discussions with AKF team, visiting project areas etc.,

Understand financial transactions and meetings of CBSGs and Clusters, their functioning, training etc.,

Understanding type of loan products,

Detailed system study of AKF (Afg) MIS, server etc.,

Understand the requirements of all other similar data management aspects of FI data, so that the proposed application/system is able to replace the existing data management system of FI theme.

Understanding need of various reports of Financial Inclusion and add if few required reports are missing,

Engage required technical staff (s) and programme developer(s),

Customize their application as CBSG enablers, bringing necessary changes in concerned modules of the application,

Deploy the customize application as CBSG enabler,

Testing data entry for each districts,

Provide technical support and removing errors / bugs while data entry or generation of reports,

Providing training to concerned staff for operating the application,

Monitoring data entry and helping team to understand reports and their use,

Run updates, if there are any updates available,

Coordinating with AKF (Afg) for effective execution of the application,

Conduct joint monitoring and evaluation visits along with AKF (Afg) at regular interval to supervise data entry, extend required support and provide feedback to team for course correction,

Develop reference manual for operating the application,

Place the application on AKF (Afg) server and provide access and control and perpetual license for the application,

Provide backup support from distance for removing errors, adding functions/aspects/ reports if need arises etc. but not limited to for three months after deployment of the application,

Any other role/activities required to achieve the purpose of the assignment.

Expected Outputs

Customized as CBSG Enabler offline and online,

Functional CBSG Enabler with data entry of at least 50 % CBSGs by AKF (Afg),

Data entry by tablets / smart phones,

Required analysis are done and all desired reports are generated in PDF, Word and Excel formats by the CBSG Enabler.

Produce a user-friendly customized version of data entry platform that can be extend further to cover the similar data management areas of other grants within FI.

Action Plan and Time Schedule

AKF (Afg) expect an agency to commence the assignment from 1st May 2019 and completed by 31st October 2019 for a period of 6 months. Key deliverables and timeline is given in table below:

Sl. No.

Key deliverables

Time line

1.

Understanding context, and detailed system study and Customization

4 weeks

2.

Integration of offline Android apps for data entry tablets / smart phone based

4 weeks

3.

Training and Deployment of application and Reference Manual

4 weeks

4.

Distance support (Online email / Con-call based support) for 3 months after deployment of the application

3 months

Reporting, Confidentialities

An agency should be reporting to and coordinating with the Director, Monitoring, Evaluation, Research and Learning (MERL) based at Kabul. After the commencement of the assignment the agency (consulting firm) should have to submit the following reports. It is to note that all the documents, reports and communications are belongs to AKF (Afg) and must be confidential. Without permission of AKF (Afg) authority any report and document will not be disclosed to other or used by other entity.

Sl. No.

Deliverables

Descriptions

Timeframe

01

Inception Report along with Action Plan for Training

With detail plan, timeframe and responsibility for customization of the application, training and deployment plan

Within a month from commencement of the contract

02

Midterm assignment report

Detailed with progress, experience and plan for remaining period.

Within three months from commencement of the contract

04

Narrative Project Report

Short narrative monthly progress report (Qualitative and quantitative)

Monthly of progress report for preceding month should be submitted by 7^thof next month

05

Assignment Completion Report

Final report consists assignment progress.

By end of next month after assignment completion

It is noted that payment of final instalment will provided to the firm after receiving final report with incorporation of comments and suggestion from AKF.

Payment Schedule

Payment terms will be as follows

Installment No.

Key deliverables

Amount to be released and timeline

1.

Advance after signing of contract

40 % of the contract amount, within a week after signing contract

2.

After customization and deployment of the application

20% of the contract amount, within a week after getting invoice

3.

Training and Deployment of application and Reference Manual

20% of the contract amount, within a week after getting invoice

4.

Online email based support for 3 months

10% of the contract amount, within a week after getting invoice

5.

Final payment

10% of the contract amount, within a week after getting assignment completion report and invoice

Required Qualification and Experiences

An agency (The consultancy service provider) should have following qualifications and experiences:

An agency should have developed application (software/MIS) by themselves for managing data, generating reports and analysis of groups and their clusters / federations similar like AKF (Afg)s CBSGs and Clusters ,

The application must be used by reputed agencies including government agency (s) and in project(s) supported by the World Bank for at least 5 years,

Agency should have minimum 10 years experience of developing software / MIS for NGOs on microfinance, rural livelihoods etc.,

The application should have additional modules (Federations) which can be used in future,

Agency should be willing to travel to Afghanistan and to its field location,

Joint application (Joint venture) by two or more agencies will not be entertained,

Head of an agency should have at least 10 years experience of on self-help groups / savings, clusters and their federations in a NGO (s), particularly in rural areas in South Asian country,

An agency shall have demonstrated compliance with the laws and regulations,

An agency should have the following policies in place and or should develop their policies aligning with AKF (Afg)s policies or should comply with AKF (Afg)s policies on:

Anti-sexual harassment code of conduct/Gender policy;

Ethical and environmental policy;

Anti-corruption and counter fraud policy;

Child safeguard policy;

Documents to be submitted along with the application

An application along with a brief proposal of no more than fifteen pages with the following mandatory information:

Background on the organization, description of major applications (software / MIS) developed, list of agencies used the applications along with scale and timeline,

Proposed budget, strategies, activities, timeline to carry out the assignment work described above,

The names, phone numbers, and email addresses of two references, preferably agencies or government clients used the application, that can be contacted by AKF,

The name, phone number, and email address of a Point of Contact for your organization,

A submission page, which contains the name, email, and phone number of your CEO their signature indicating approval to submit the combined documents,

Copy of policies or declaration that they will develop / abide by AKF (Afg)s policies on anti-sexual harassment code of conduct, ethical and environmental policy, anti-corruption and counter fraud policy, child safeguard policy,

Copies of their annual reports for last three years

Application:

Interested contractors must submit a written application to (Jobs.afghanistan@akdn.org) not later than 23 April 2019.

Important Notes:

Please quote the Vacancy Number as the Subject of the e-mail when applying

No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.

Only short listed candidates will be contacted for further assessment.

Female candidates are encouraged to apply. Aga Khan Foundation Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safe guarding of children from abuse and zero tolerance to sexual-harassment.

Your details and information shared on this advertisement shall remain confidential.

Closing date: 2019-04-25

On behalf of Caritas Germany, AGEH the Association for Development Cooperation is seeking to fill the following position in the National Caritas Organisation in Afghanistan at the earliest possible date:

Programme Coordinator for Humanitarian Aid and Deputy Country Representative (m/f/d), Kabul, Afghanistan

Your new role:

The international department of Caritas Germany helps to ensure people s survival in the wake of natural disasters and in crisis areas. We implement more than 680 projects worldwide every year, providing humanitarian assistance and disaster relief, rehabilitation and disaster preparedness as well as care to children, the elderly, the ill, and people with disabilities.

Caritas Germany is part of a closely knit network of 162 independent national Catholic welfare associations. Active in Afghanistan since 1984, Caritas Germany has maintained an office in Kabul starting in 2001, with currently around 30 staff and 10 projects.

Further information on Caritas Germany's engagement in Afghanistan can be found here.

In detail, you will take on the following tasks:

• Leading programme coordination and implementation with a special focus on humanitarian assistance
• Preparing and coordinating needs assessments and project proposals.
• Preparing and coordinating funding applications to ECHO, the German Foreign Ministry, UN Pooled Funds, and others.
• Ensuring quality project implementation and reporting (PMC).
• Acting as Deputy to the Country Reprpesentative.

Your profile

• You have a relevant university degree (e.g. social sciences, regional sciences, economics, rural development) and/or relevant work experience in the field of humanitarian aid.
• You use your communication and counselling skills in a culturally sensitive way and have already gained experience supporting local partner organisations.
• You have already worked in Afghanistan, in the region or in a comparable environment and are mentally resilient.
• You are experienced in managing public funds and are familiar with application procedures, including the creation of logframes, as well as reporting to public donors (e.g. AA, BMZ, ECHO, EU, UN).
• You preferably have experience and knowledge in agriculture, food security and/or WASH (Water, Sanitation and Hygiene).
• You are proficient in the written and spoken use of English in business contexts; fluency in the local Dari language is an advantage.
• You identify with the objectives and substance of Caritas Germany or are willing to familiarise yourself with these and to adopt them.

What AGEH offers

• Individual and thorough preparation
• One-year contract (optional extension), social security and remuneration in accordance with the German Development Aid Workers Act (Entwicklungshelfergesetz)
• Cultural, language or other professional training, as well as coaching, supervision and individual consulting

Due to the burdens of working in Afghanistan, the job is associated with a special financial allowance as well as generous and financially subsidised additional leave. Every 6 - 8 weeks, you can leave the country for at least one week. You can rely on comprehensive and successful security management based on many years of experience. A furnished residential building is provided for the international experts.

We look forward to receiving your detailed application by 25 April 2019at the latest.

Please use our online application form on our job portal.

Closing date: 2019-04-25

Terms of reference

Job Title:Head of Base / Programme Coordinator

Code: SR-28-819

Duty station:Kandahar - Afghanistan

Starting date:29/04/2019

Contract duration:8 months

Reporting to:Head of Mission

Supervision of:Project Managers (national/expat), M&E officers (national) 1 Log, 1 Finance, 1 HR and 1 security officer (national)

Dependents:n/a

General context of the project

INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

INTERSOS has base office in Kandahar with a number of projects and between 100-300 staff and paid volunteers working in Southern Region (depending on the number of projects). INTERSOS is implementing a multi-sector programme covering the sectors of : health, protection, WASH and EiE. in several districts.The office in Kabul serves for coordination, support and representation.
**
General purpose of the position**

The Program Coordinator and HoB will support the Head of Mission with the country programme development and management in accordance with INTERSOS country strategies, plans and policies, as well as with daily management of Kandahar base.

As Programme Coordinator, he/she is responsible for:

• Ensuring a quality implementation of the projects

• Providing support to Project Managers in project management and project cycle management

• Directly responsible for the line management of the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators

• Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations

• Lead the development of new concepts and proposals (writing of the narrative sections and contributing to the design of the budget) under the supervision of the HoM and in cooperation with the Technical Coordinators

• Monitor, evaluate and support the implementation of the protection, education and health programs, participating also in the donor reporting

• Represent INTERSOS in relevant meetings

• Acting Head of Mission in the absence of Head of Mission

As Head of Base, he/she is responsible for:

• Oversee the Administrative, HR and Logistics units in Kandahar

• Ensuring smooth running of the operations

S/he must be able to motivate and lead a diverse staff as well as effectively oversee operations and partnerships.

Main responsibilities and tasks

Quality implementation

• Provide support and supervision to Project Managers through regular field visits, meeting with the staff and the line managers, supervise the planning of the activities and programs.

• Supervise, plan, monitor and ensure the quality of work throughout the programs.

• Liaise with support departments for a smooth running of the operations

• Human Resources and operational support to Project Managers.

• Play the role of line manager for Project Managers and support them on the operational issues

• Monitoring, evaluation and supervision of project management

• Provide direction to Project Managers on the work planning, budgets burnt rate and all the operational and management issues;

• Support Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget.

• Ensure the quality of projects in cooperation with the technical coordinators

• Provide feedbacks on the monthly monitoring tool (PAT) to PMs

• Ensure that the Project Managers produce high quality donor reports and work in close collaboration on their preparation

• Organizing programme meetings on a monthly basis.

• In collaboration with HR and HoM, support the recruitment of new staff

• Build the capacities and supervise the Project Managers

• Responsible of the evaluation and completion of the Internal Review Process (IRP) of all project Managers under line management responsibilities

• Identify capacity building for the national and international staff in relations to programmes (nationalization of the staff is a priority of the mission).

Strategy development and fundraising

• Lead the definition of the programming strategy for INTERSOS with HoM and other Technical Coordinators

• Support the HoM on design of the Afghanistan Country Strategy.

• Lead identification of potential funding opportunities and process of writing proposals.

Representation, Coordination and Advocacy

• Establish and maintain collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas.

• Proactively engaging with donors, international NGO and other actors participating at coordination meetings.

• Support technical coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level.

• Ensuring the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)

• Briefing Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups.

• Developing strategic partnerships with local organizations, wherever possible.

Reporting

• Monthly report to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:

• Trends and analysis of the humanitarian context

• Activities and programme achievements

• Submission of reports to donors and/or region and INTERSOS Headquarters

Head of Base

• Oversee the logistics, administration/finance and HR operations in Kandahar base, aiming at improving the operations systems and processes.
• Manage accountability of Admin and Operations actions in Kandahar base.
• Support the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task.
• Support the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse.
• Cooperate with the Logistic coordinator for any logistic and procurement-related tasks in the field base.
• Cooperate with the Country Finance Officer for the supervision of the financial and administrative aspects in the field base.
• Cooperate with the HR manager for the implementation of the HR procedures at field level.
• Support project field staff in the filed base in the optimal and efficient organization (in terms of administration and logistics) for a smooth implementation of the projects.
• Perform any other related duties as required.

Required profile and experience

Education

• Hold an advanced degree in social science or any related field.

Professional Experience

• At least 3 years of direct professional experience working as in humanitarian project management and/or coordination, including financial management responsibilities.

• Prior work experience in INGO setting in humanitarian project management.

• Demonstrate minimum 2 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection and health/nutrition services.

• Prior experience in working in complex emergency setting, involving internal displacement.

Professional Requirements

• Demonstrable experience in programme management and coordination

• Admin, finance and budget management skills

• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.

• Experience with donor compliance and reporting

• Strong representation and negotiation skills

• Demonstrated leadership and interpersonal skills

• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).

• Demonstrated experience in staff supervision and remote management models

• Strong experience with monitoring tools and systems

• Readiness and ability to move around in Afghanistan

• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent command of written and spoken English

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment

• Excellent analytical skills, observation and analysis capacity

• Attention to detail and structured way of approaching tasks (very organized)

• Ability to plan ahead and output oriented (proactive)

• Able to ensure quick quality delivery in stressful environment (stress-resilient)

• Ability to adhere to deadlines and respect line management

• Very strong interpersonal skills: strong communication and diplomatic skills

• Practical and problem-solver

• Ability to deal with heavy work pressure

For further information and to apply, follow the linkbelow:

https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c050b1acdfeca0e9f6f2965/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 referencesvia email to recruitment@intersos.org , with subject line: "**SR-28-819 Head of Base/Programme Coordinator Afghanistan** .

Only short-listed candidates will be contacted for the first interview.

Closing date: 2019-04-25

1.Terms of reference

Job Title:Head of Base

Code:SR-28-819

Duty station:Kandahar - Afghanistan

Starting date:ASAP

Contract duration:7 months (with possible extension)

Reporting to:Head of Mission

Supervision of:Direct supervision of: 1 Log, 1 Finance, 1 HR and 1 security officer (national) Project Managers based in Kandahar (depending on number of projects)

Dependents:n/a

2.General context of the project

INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

INTERSOS has base office in Kandahar with a number of projects and between 100-300 staff and paid volunteers working in Southern Region (depending on the number of projects). INTERSOS is implementing a multi-sector programme covering the sectors of : health, protection, WASH and EiE. in several districts.The office in Kabul serves for coordination, support and representation.

3.General purpose of the position

The Head of Base will support the Head of Mission with the field programme management in accordance with INTERSOS country strategies, plans and policies, as well as with daily management of Kandahar base.

He/she is responsible for:

• Overseeing the Administrative, HR, Security and Logistics units in Kandahar,
• Ensuring smooth running of the operations,
• Representing INTERSOS in relevant meetings
• Leading access negotiations for the area
• Motivating and leading a diverse staff as well as effectively overseeing operations and partnerships.
• Providing support to Project Managers in project management and project cycle management
• Directly managing the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators
• Playing a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations
• Monitoring, evaluating and supporting the implementation of the protection, education and health programs, participating also in the donor reporting

4.Main responsibilities and tasks

Management of support departments

• Oversees the logistics, administration/finance and HR operations in Kandahar base, aiming at improving the operations systems and processes.
• Supports the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task.
• Oversees the application of the CCP and SoP and is responsible of the overall security of INTERSOS staff and assets in the area.
• Leads access negotiations for the geographic area.
• Supports the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse.
• Cooperate with the Logistic team for any logistic and procurement-related tasks in the field base.
• Cooperates with the Country Finance Coordinator for the supervision of the financial and administrative aspects in the field base.
• Cooperates with the HR manager for the implementation of the HR procedures at field level.
• Supports project field staff in the base in the optimal and efficient organization (in terms of administration and logistics) for a smooth implementation of the projects.

Program implementation

• Hierarchically manages the Project Managers and supports them on the operational issues.
• Supports the Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget.
• Provides feedbacks on the monthly monitoring tool (PAT) to PMs
• Supervises, plans and monitors throughout the programs through regular field visit and staff meeting.
• Ensures the quality of projects in cooperation with the technical coordinators.
• Ensures that the Project Managers produce high quality donor reports and work in close collaboration on their preparation
• Organizes programme meetings on a regular basis.
• In collaboration with HR and HoM, supports the recruitment of new staff.

Strategy development and representation**

• Contributes to the definition of the INTERSOS operational strategy in collaboration with HoM and other Technical Coordinators
• Supports the HoM in the design of the Afghanistan Country Strategy.
• Contributes to the design of potential funding opportunities
• Contributes to the writing of proposals to donors.
• Establishes and maintains collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas.
• Proactively engages with donors, international NGO and other actors participating at coordination meetings at regional level.
• Supports the technical Coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level.
• Ensures the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)
• Briefs Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups.
• Developpes strategic partnerships with local organizations, wherever possible.

Staff Management

• Develops the capacity of the staff under his/her supervision. and ensures the capacity building strategy of all the staff in the area, in coordination with the RH department and HoM.
• Manages the performance of all the staff under his responsibility (setting of objectives, conducting appraisal, providing constructive feedback and ensuring effective coordination and communication)
• Completes the Internal Review Process (IRP) of all staff under line management responsibilities.
• Works in the strategic nationalization of key positions, when feasible, in coordination whit the RH department and HoM.
• Organizes regular base meetings ensuring clear priorities and the smooth collaboration, coordination and communication among departments.

Reporting

• Developpes monthly reports to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:
  • Trends and analysis of the humanitarian context;
  • Analysis of security environment and (internal and external) incidents;
  • Activities and Programme Achievements.
• Contributes to the development of reports due to donors, government and other stakeholders.

Performs any other related duties as required.

5.Required profile and experience

Education

• Hold an advanced degree in social science or any related field.

Professional Experience

• At least 3 years of direct professional experience working in humanitarian coordination of programs and operations, including security management responsibilities.
• Prior work experience in INGOs in similar positions (as an expat)
• Prior experience in working in complex emergency setting, involving conflict and internal displacement.
• Experience in the implementation of multi-sector humanitarian programming including protection services, WASH assistance and/or health/nutrition services is desirable.

Professional Requirements

• Demonstrable experience in programme and operations coordination.
• Security management and access negotiations skills.
• Logistics, finance and HR management skills.
• Experience with donor compliance and reporting.
• Strong representation and negotiation skills, with government and non-government counterparts.
• Demonstrated leadership and interpersonal skills.
• Excellent computer skills (proven computer literacy is a must).
• Demonstrated experience in staff supervision and remote management models.
• Strong experience with monitoring tools and systems is desirable,
• Readiness and ability to move around in Afghanistan.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• Excellent command of written and spoken English

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment.
• Excellent analytical skills, observation and analysis capacity.
• Attention to detail and structured way of approaching tasks (very organized).
• Ability to plan ahead and output oriented (pro-active).
• Able to ensure quick quality delivery in stressful environment (stress-resilient).
• Ability to adhere to deadlines and respect line management.
• Very strong interpersonal skills: strong communication and diplomatic skills.
• Practical and problem-solver.
• Ability to deal with heavy work pressure.

For further information and to apply, follow the linkbelow:

https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c050b1acdfeca0e9f6f2965/

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In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "SR-28-819 Head of Base Afghanistan .

Only short-listed candidates will be contacted for the first interview.

Closing date: 2019-04-27

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program/ Department Summary:
Mercy Corps has been working in Afghanistan continuously since 1986. Presently, Mercy Corps is working in ten provinces in Afghanistan with a portfolio of programmes aimed at promoting improved prosperity for Afghan citizens through agri-business, natural resources management, youth vocational skills and deployment of renewable energy. These four pillars support livelihoods, increasing food security, access to financial services and strengthening private sector, civil society and government institutions. Donors include BPRM and OFDA from the US Government, UNODC, GIZ, KfW, the European Delegation, Swedish International Development Cooperation Agency (SIDA) and the British Council.
General Position Summary
This position is director level and is charged with the responsibility of strengthening the MEL unit into an institutionally robust independent service unit within the MC Afghanistan serving the four programmatic portfolios. The MEL Director is responsible for oversight of the full department, ensuring the quality of M&E, information management (TOLA) and support GIS efforts of Mercy Corps Afghanistan. The post holder is a member of the MCA management team and responsible for all aspects of leadership and management of the unit. The MEL Director, budget holder of the crosscutting MEL activities, is responsible to provide MEL services to programs across the four strategic pillars in a culture of 'customer service', in line with donor requirements and Mercy Corps' standards. The MEL Director is responsible for training and mentoring national staff across MC Afghanistan. The MEL Director will be responsible for developing, coordinating, maintaining and constantly improving the nation-wide M&E system, as well as training M&E staff in each office
Essential Job Responsibilities
Strategy and Vision
Provide leadership, in collaboration with the Directors of Programs and the Country Director, all offices and programs in all aspects of M&E and information management.
Work with program teams to develop explanatory and analytical M&E systems, which go beyond descriptive reporting and indicator-centric processes.
Support programs to create creative and innovative M&E learning systems with build-in feedback loops which directly inform program managers and enable iterative improvements to program implementation, as well as feed into the broader nation- wide M&E system and country strategy.
Actively participate in SMT meetings and countrywide strategy sessions and provides the MEL perspective and any implications to the country-level MEL strategy.
Contribute and collaborate with regional and global counterparts to promote the use of M&E and ICT best practices.
Design effective CARM mechanisms and working with programme team to ensure these are utilized for accountability to beneficiaries and partners.
Develop country MEL strategy, provide leadership to field offices in developing individual program level M&E systems that inform and improve each program, as well as feed into the broader nation-wide M&E system and country strategy.
Lead and develop an M&E team country team and also the M&E Managers assigned to each program in developing and maintaining a system that improves the country's ability to analyze and represent impact to donors, government, colleague agencies, and communities themselves.
Participate in country management meetings and countrywide strategy sessions.
Program Management
Be responsible of and accountable for all MEL budget lines across programs
Be responsible of MEL deliverables to donors and programs
Use existing MC resources train M&E and program teams in the area of monitoring and evaluation and report writing.
Build the capacity of all relevant team members to develop and maintain an excellent M&E system, including training on Tola and the periodic reflection and analysis of program monitoring data to disseminate learning.
Develop plans to mentor and coach staff to build their capacity to enable them to develop excellent reports and other documents.
Program Management/ Data Management
Develop high-impact data visualizations to promote analysis and organizational learning, using examples to build replicable prototypes that can be used by other programs.
Works with the program and M&E teams to ensure a holistic country-level M&E system is operational in order to more accurately collect, monitor and verify program activities.
Provides guidance, recommendations, and leadership to ensure that the M&E systems meet the needs of Programs Managers and Country Leadership and help address shortfalls in M&E and data management that affect program implementation.
Contributes to program design to ensure adherence to Mercy Corps' standards, including the use of standardized indicators and documentation methodologies but also quality indicators that support program management.
System Management
Lead efforts to establish an M&E unit working out of Kabul city that will facilitate M&E for all programs and collaborate closely with Program Managers in developing and establishing of the M&E system, one that serves the needs of the overall of the country portfolio and its field officers.
Support all country programmes independent M&E efforts to ensure high quality M&E at the program level as well as build a nationwide system that captures and presents results at a national level.
Design and maintain an M&E system with utility and program quality in mind, providing managers and their teams real time information that can steer program implementation as well as informing donors and strategic program direction and that helps strategize future programme interventions.
Work with senior management to address shortfalls in M&E that affect program implementation and conduct internal DQAs.
Grants/ Report Management
Regularly conduct project site visits to provide hands-on training to field staff on how to capture and organize information for accurate documentation and reporting.
Assist the program implementation team in timely and accurate reporting to donors.
Coordinate with a variety of teams, HQ, Finance, and Program Directors and Country Director to ensure that reports are timely, high quality, and responsive to donors.
Lead national team capacity building through coaching in report writing and quality control of final written products.
Assessments
Assist in designing programs that incorporate Mercy Corps' standards on design, monitoring, and evaluation.
Coordinate and play a role in assessments as requested. Provide input as to M&E systems and act as a link to HQ M&E technical staff.
Set up and supervise the country M&E programs including hiring, orienting and supervising M&E staff as appropriate.
Play a central role in all evaluation, design and implementation and developing the capacity of a national team to conduct internal evaluations.
Team Management
Develop the capacity of the team, deepen understanding of their roles and assist with career development.
Assist team members with information, tools and resources to improve performance & reach objectives.
Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Play an active role in hiring, orienting and leading team members as necessary.
Security
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizatioinal Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility
MEL Managers, Government and Relationship Manager. Directly supervises the staff of the unit and provides technical guidance through Kabul based staff to field office M&E Officers/Focal Points
Accountability
Reports Directly To: Country Director
Works Directly With: MEL senior staff and the whole MEL Team
Knowledge and Experience
BA/S or equivalent, preferable in business administration, public administration or international development. MA/S in relevant field strongly preferred.
5-7 years of experience in the areas of program development and monitoring and evaluation, including relevant experience building and managing an M&E system and team, relevant experience supervising data collection and data validation exercises, and building staff capacity.
Successful experience with the adoption of mobile data collections tools like Open Data Kit and Ona including XLS Form authoring.
Experience with theoretical and practical background in research or DM&E and knowledge of qualitative and quantitative methodologies and techniques required.
Must have extensive training skills and experience working with a variety of donors, including USAID and DFID.
High degree of computer literacy; Excel and Word skills are essential.
Ability to manage and meet deadlines.
Ability to work independently on multi-task load.
Excellent Communication and organizational skills.
Internationally recognized qualification in project or program management or a commitment to obtain the qualification in the early months of work.
Knowledge of Sphere standards and other training in humanitarian response preferred.
Success Factors
The ideal candidate will have a strong curiosity for understanding and working effectively within the complex cultural, political, security and social environment of Afghanistan. He/She will be an excellent communicator, multi-tasker, and able to work in ambiguous situations. He/She will be a tolerant and flexible individual able to work in difficult and stressful environments and follow procedures. The successful candidate will be focused on team building and capacity building of national staff; be a strategic thinker, have strong skills in design monitoring and evaluation of development programs and maintain a sense of humor.
Living Conditions / Environmental Conditions
The position will be based in Kabul, with regular travel to field offices throughout Afghanistan. The security situation is volatile and may spike into acute periods of insecurity. S/he is expected to follow all security protocols including limited movement when necessary. A certain international standard of medical care is available in Kabul, however for serious cases, evacuation is required, and therefore staff must be able to be 24 hours away from medical care. All offices have internet connectivity and communication is reliable. Accommodation is shared housing, equipped with generators and heating, with cooks and cleaners provided by MC.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps' vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.
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