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Closing date: 2017-09-23

D partement :Audit

Contrat :CDD

Pays :Y men

Dur e6 mois

Ville :Sanaa

Date de d marrage :ASAP

Pr sentation d'ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 190 million EUR in 2015, ACTED is active in 35 countries and implements more than 495 projects a year reaching over11 million beneficiaries with 400 international staff and 4,300 national staff.

Description du pays

Number of projects : 16

Number of areas : 3

Number of national staff : 278

Annual budget (EUR) : 20.3M

Number of offices : 7

Number of international staff : 18

ACTED has been present in Yemen since early 2012, and implements activities in the central-western and central-southern regions. The presence of ACTED in Yemen has been anchored to the governorates of North of Yemen, North of Yemen, Raymah and Ad-Dhalee where, in the last three areas especially, the organisation has been virtually the only international actor directly implementing activities.

ACTED now aims at further expanding its humanitarian assistance by reaching out to additional regions: the north in Saadah and Al-Jawf governorates, and the south around Taiz and Aden. These could notably serve as a base for future assessments and programming focused on malnutrition- and conflict-affected populations in Yemen.

Through its comprehensive programming ACTED has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED s food security activities include distribution of food vouchers, which are a key component of ACTED s interventions in the country. With regard to rehabilitation and development, ACTED recently initiated work on the coffee value chain in Raymah governorate as a way to enhance the food security of local small producers.

Through its active involvement in coordination mechanisms, ACTED has been a lead agency in the provision of humanitarian assistance in the three governorates in which it operates. The organisation is for instance the WASH Cluster focal point for North of Yemen and Raymah governorates, and a key partner of the WASH, Food Security and Agriculture, Nutrition and Early Recovery clusters. In addition, the organisation has been an elected member of the Humanitarian Country Team in early 2013.

ACTED s donors in Yemen are presently USAID/OFDA, ECHO, the European Commission, WFP, OCHA and UNICEF.

Description du poste

The Country Transparency and Compliance Officer contributes to (i) controlling, on a risk-based audit approach, the implementation of ACTED s processes in compliance with ACTED s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; (ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
S/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.
S/He also provides technical support for donor external audits and due diligences preparation and follow-up.
S/He should comply and ensure compliance to the audit code of conduct.

Responsibilities:

1. Internal Audit management

1.1.Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approach
a) Audit Plan: Draft, implement and update the country audit plan (including IP Due diligences);
b) Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
c) Review and approve the country/area internal audit missions conducted by the area / country audit and compliance team;
d) Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up;
e) Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session;
f) Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval;
g) Ensure the recommendation follow-up and actively participate in their implementation.
1.2.Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner s levels
a) Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis ;
b) Supervise the National Compliance Officer in compiling, filing and checking all project related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03);
c) Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA02);
d) Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk.
Ensure the follow-up of the action plan (AUD 04B).
e) Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval and send it to HQ and Regional audit teams.
1.3.Control the compliance with country rules and regulations
a) Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up;
b) National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law etc.);
c) Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner.
1.4.Provide support to mitigate the high risks identified
a) Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.

2. External audit : ensure the external audit and the due diligences preparation and follow up

a) Ensure the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
b) Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer;
c) Train the implementing partners / country/area staff to the external audit preparation;
d) Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
e) In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
f) Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit
report;

g) Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;

h) When relevant to a project or mission registration, provide technical support to select external audit companies.

3. Training sessions / lessons learn / best practices

3.1.Capacity building and Training
a) Provide practical training on specific areas of ACTED procedures;
b) Coach, train, and mentor Compliance staff in the country.
3.2.Lessons learn
a) Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
b) Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.
3.3.Process improvement
a) Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors requirements and results of internal & external audits;
b) Upon request from the Audit Director, participate to the drafting of specific policies.

4. Transparency/Compliance Management

a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
b) Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;
c) Ensure the Fraud Register (FRA-04) is well maintained and updated;
d) Actively promote ACTED s anti-fraud and whistle blowing policy within all ACTED offices in country.

5. Team Leadership

a) Update the organization chart and ToRs of the Compliance team according to the mission development;
b) Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in country; identify staff with potential, and contribute to internal mobility strategy;
c) Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
a) Actively participate in country level coordination meetings by reporting on progress, and risks.

6. Other

a) Provide regular and timely updates on progress and challenges to coordination and other team members;
b) Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
c) Perform any other related activities as assigned by immediate supervisor.

Qualifications

Postgraduate diploma in Finance/ Audit or International Relations

1-2 years previous work experience in a relevant position

Experience in Finance, Logistique, Administration

Proven capabilities in leadership and management required

Excellent skills in written and spoken English

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and under pressure

Conditions

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

Additional monthly living allowance

Free food and lodging provided at the organisation s guesthouse

Transportation costs covered, including additional return ticket + luggage allowance

Provision of medical, life, and repatriation insurance + retirement package

Please send your application including cover letter, CV and references to jobs@acted.orgunder Ref: FLATO/YEM

Closing date: 2017-09-23

Background:Catholic Relief Services (CRS) is the international relief and development agency of the U.S. Catholic community. CRS works in over 100 countries around the world helping people in need regardless of race, religion, or ethnicity. In Iraq, CRS is currently supporting internally displaced persons (IDPs) to live in dignity through the provision of immediate food and non-food items, upgrades to shelter conditions and improved access to water and sanitation facilities, and educational and psychosocial support for children. CRS is a leading actor in Iraq in the upgrades of unfinished buildings, is currently piloting transitional shelter and WASH programming in Iraq, and is preparing for a robust response to new displacement anticipated from Mosul.

In its programs in Iraq, CRS collaborates with Caritas Iraq, and works to strengthen the capacity of Caritas as an integral part of its work in Iraq. CRS has offices in Erbil, Duhok, Kirkuk, and Baghdad, and receives funding from diverse sources, including the US Government and other international, multilateral, and private donors. CRS, in partnerships with Caritas Iraq, is engaging in emergency preparedness activities at both the national and community-based level to ensure that staff, partners, outreach workers, churches, community leaders, and individuals are prepared for new displacement and have the resources in place to respond effectively.

Job Summary:

The Finance Manager is the key point of contact for managing Country Program/Local Office (CP/LO) Finance Department. As a member of the CP/LO senior management team, s/he is responsible for ensuring the robustness of the financial management and procedures, financial reporting, financial grant management and compliance, communication, capacity building of finance department, and strengthening of sub-recipients in the area of financial management. The Finance Manager designs, improves and maintains effective financial systems and processes. In line with CRS strategic priority to reinforce an organizational culture of high performance and accountability, s/he works with CP management to ensure that the country program maintains a high level of resource stewardship and strict financial accountability.

Specific Responsibilities:

Leadership:

* The Finance Manager serves as the principal advisor to the CP leadership on all matters relating to financial management. S/he plays a leadership role in shaping the country program s processes and practices in the area of financial management. The Finance Manager prepares financial information and interprets results to promote stewardship and manage risks. S/he stays abreast of changes in the financial operating environment and promotes policies and processes to ensure the country program adapts to these changes. S/he strives to enhance collaboration between Finance, Programming, and other departments. S/he ensures the Finance team consistently delivers a high standard of customer service. As a change agent, s/he champions, supports and oversees the implementation of new financial strategy, processes, tools, policies and procedures.

Financial Management and Analysis:

• Ensure that the country program s financial accounting environment is in compliance with CRS policies and procedures, Generally Accepted Accounting Principles (GAAP), donors rules and regulations and legal requirements.
• Ensure the overall accuracy of financial information recorded in the Country Program s general ledger and reflected on the country program s trial balance and other financial reports submitted to HQ, donors and other stakeholders.
• Oversee the development and implementation of robust local financial systems and processes (e.g., payroll and cash management) as appropriate.
• Ensure that all assets including cash, investments, inventories, accounts receivable and fixed assets are accurately reflected on the trial balance.
• Oversee the execution and timely posting of all financial transactions, including intra-agency and suspense transactions
• Proactively develop financial forecast analysis to assist in areas such as management of currency risk and cost allocation rates.
• Oversee monthly analysis of the country program s trial balance and other financial reports. Such reports include but are not limited to budget comparison reports, aging reports, grant liability reports, efficiency reports and currency exposure reports.
• Lead the process of analysis and interpretation of financial reports to ensure that accurate financial data is provided to budget managers to inform decision making.
• Oversee the reconciliation of fixed assets physical counts with SunSystems records.
• Ensure financial records and transactions, including those for charges received via the Intra-Agency process, are adequately supported as per CRS Documentation Policy and Document Retention Policy with due consideration of local laws and donors documentation requirements

Planning and Budget Administration:

* In close collaboration with the Head of Programming (HOP), Head of Operations (HoOps) and other senior managers, leads the preparation and submission of the Annual Program Plan (APP) and the Current Year Spending plan updates. As such, the Finance Manager is the focal point for eBudget maintenance and management at the CP level.

* Ensure that the country program s board approved budgets and subsequent amendments are correctly recorded into SunSystems. Ensure budget amendment processes are in accordance with CRS policies and procedures.

* Support Program Managers in developing budgets for new programs/projects and revisions of existing projects. Ensure that reasonable estimates of direct cost and shared direct cost are used in budgets, based on historical data and current market conditions. In addition, s/he ensures that accurate indirect cost and support services rates are used in accordance with policies and guidelines.

* Provide the Senior Management Team and Program Managers with regular and timely budget comparison reports. Work closely with the CR, HoOps, Head of Programming and budget managers to provide analyses and action plans that address significant variances between approved budgets and actual expenses

Treasury:

* Analyze and review quarterly cash forecasts submitted to HQ, to ensure efficient management of cash flows. In addition, ensure that cash forecasts submitted to donors are accurate and based on proper cash flow planning.

* Ensure availability of sufficient, but not excessive, cash in the CP s operating account, by establishing cash balance monitoring systems to trigger timely accounts replenishments.

* Ensure bank accounts are managed in accordance with finance and treasury policies. Coordinate the opening and closure of bank accounts and maintain an accurate list of bank signatories. In addition, keep HQ/Treasury informed of changes in bank signatories.

* Ensure that monthly bank reconciliations are performed in accordance with the Bank Reconciliation Procedure for all bank accounts and approved bank reconciliation forms are submitted to HQ/Finance on timely basis.

* Monitor currency exchange rates and alert management when/if unusual or unexpected changes occur. Institute measures to mitigate unfavorable foreign currency exchange exposure.

* Promote efficient and innovative solutions to cash management based on current trends. Such solutions might include electronic banking and mobile banking, when feasible and appropriate. S/he designs and implements internal controls adapted to such innovative solutions.

Sub-recipients financial management and Capacity Building:

* Build and strengthen the capacity of subrecipients in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that subrecipients acquire and maintain the skills required to manage financial resources provided by CRS and other donors.

* Assess and regularly monitor subrecipients ability to safeguard financial resources entrusted to them. In addition, assess and monitor their ability to accurately record and post all financial transactions. Work closely with subrecipients to ensure that they design and implement effective internal control improvement plans.

* Ensure donors requirements are included in subrecipients agreements, and systems are in place to promote compliance.

* Maintain good working relationships with subrecipients based on mutual respect and effective communication and work closely with CR, HoOP, HOP and Program Managers to ensure coordinated and consistent partners strengthening efforts.

* Ensure subrecipient advances and liquidations are managed in accordance with the Subrecipient Financial Management Policy and the terms of the related subrecipient agreements

Reporting:

* Oversee the month-end financial closure process and coordinate the timely submission of monthly financial reports to CRS/HQ and to the region.

* Ensure timely dissemination of monthly financial management reports based on the country program s protocols. Such reports include but are not limited to budget comparison reports, aging reports, grant liability reports, efficiency reports and currency exposure reports.

* Supervise the preparation and submission of financial reports to HQ, donors and local government entities based on CRS policies, local laws and donors requirements. When required, provide background information on the nature of costs to donors and other stakeholders.

* Oversee timely and accurate financial year-end closure and submission of year-end reports.

Grant Management:

• Monitor grant agreements to ensure spending is within obligated budgets and the approved project periods; communicate with HQ/ Finance when new agreements are signed or existing agreements are modified
• Review and understand the financial sections of all agreements with donors to ensure financial terms are reasonable, practical, do not contradict CRS policies and procedures and are in CRS favor when possible. Proactively set up systems that enable CRS to respect the agreements financial terms and requirements, such as special reports, supporting documents and justification of cost.
• Coordinate the submission of monthly, quarterly and final financial reports to donors in accordance with donors regulations or as stated in agreements and CRS Grant Reporting Policy. In addition, when required, ensure supporting documents are accurate, financial reports tie to the general ledger and the cost can logically and accurately be explained to donors
• Ensure grants are set up correctly and timely in CRS financial systems. Analyze revenue recognition transactions to ensure the correct currency codes, indirect cost recovery rates, and grant liability accounts are used. Proactively resolve any irregularities
• Ensure grant liability balances are analyzed and reconciled on a regular basis. Liaise with Program Managers and/or Chiefs of Party and ensure that cash due from donors is collected in accordance with CRS policies and donors terms and conditions.
• Lead the ongoing financial management of grants and related cost-shares through timely communication with program managers, to ensure budgets are not overspent or significantly under-spent
• Lead the timely and complete closure of all expired grants and cost shares in conjunction with HQ/Finance.
• Ensure that all budget management tools (SunSystems C ledger, commitment ledger, etc.) are used effectively to enhance grants management.
• Ensure commodities and other Gifts-In-Kind (GIK) are recorded and accurately stated in the general ledger, in accordance with CRS policies and procedures. Review and analyze commodity physical inventory reports and communicate accurate inventory numbers to HQ/Finance. In addition, analyze intra-agency entries for inventory adjustments to ensure that the inventory account(s) is/are properly stated.

Risk Management and Compliance:

• Ensure adherence to the Agency s financial policies and procedures and compliance with all donors financial requirements.
• Ensure internal control systems are in place and followed by all Finance Department staff and all other applicable CRS employees. Make certain that tools such as review checklists and process flow charts are made available to and consistently used by all appropriate staff.
• In close collaboration with the Head of Operations and other managers, conduct and document internal control assessments annually and develop action plans to address weaknesses within a reasonable time, using the Internal Control Questionnaire (ICQ).
• Liaise with the CR, Head of Operations or Equivalent and ensure that authorization charts for commitments and payments are up to date and are consistently used as reference to verify the proper approval of transaction documents.
• Ensure that there is an adequate segregation of duties among cash receipt, cash disbursement, bank reconciliation and SunSystems maintenance functions
• Actively engage with internal and external audit teams and ensure findings related to financial management are closed within the prescribed deadlines.
• Understand and keep abreast of changes in the local legal environment, and ensure that CRS adheres to local laws that pertain to taxation and other areas of financial management.
• Ensure the accuracy and timeliness of recording of risk accruals and reserves.
• Promptly apprise the Senior Management Team of any known or suspected instances of fraud or of ethical violations

Finance Personnel Management and Overall Capacity Strengthening:

* Oversee the recruitment, training and development of a competent pool of finance staff that can effectively discharge the mandate of finance function.

* Oversee the recruitment, training and development of a competent pool of finance staff that can effectively discharge the mandate of finance function.

* Supervise, mentor, coach finance staff. In addition, design and implement succession plans for finance staff.

* Oversee the orientation of accounting staff and project managers in relevant financial management practices, CRS policies and procedures and donors financial requirements.

* Encourage teamwork and facilitate job enrichment to involve team members in activities beyond their defined job descriptions. Ensure effective delegation of authority and staff capacity building within the Finance Department.

* Ensure that job descriptions for Finance employees are up to date. In addition, ensure that performance and development plans are prepared each year. Complete annual performance appraisals for supervised staff. Make these documents a useful tool for employees to maintain and improve their performance.

Representation and Confidentiality:

* Attend and actively participate during management meetings.

* Act as primary liaison with all financial institutions. Where possible, and in close collaboration with the CR, Head of Operations or Equivalent, negotiate premium customer services for CRS. Using CRS annual bank relationship scorecard, ensure that banks provide financial services that meet or exceed the industry standards.

* Keep all documents and information related to CRS program activities, personnel and development plans confidential.

Supervisory Responsibilities:

• Supervise and mentor grant/project staff working on specific-based activities/sectors.
• Ensure timely and quality adherence to CRS Performance Management System for all staff under his/her supervision.
• Preparation of employee job descriptions, performance plans and performance appraisals for projects officers/assistants that are engaged for specific clearly defined projects in coordination with other HOP and other program management.
• Ensure that CRS grant/project staff have the equipment and logistical support needed to carry out their roles/responsibilities.
• Contribute to the planning and implementation of capacity building for grant/project based staff.

Protection:

* Ensure completed Protection training module through CRSLearns (Staff Only);

* Familiarize themselves and staff with the Protection Policy;

* Sign the updated Code of Conduct and Acknowledgement of the Policy on Protection from Abuse and Exploitation;

* Report concerns of suspected exploitation or abuse in accordance with the Reporting Procedures.

* Assist staff/partners with:
o Signing the Code of Conduct or Protection Policy process to set standards of behavior;
o Establishing an in-country reporting mechanism for suspected cases of exploitation and abuse;
o Implementing investigating procedures;
o Accessing training materials;
o Establishing hiring procedures that include standards of protection;
o orientation of in-country new hires; and
o Establishing a process for obtaining a signed Code of Conduct from partner staff and project.

Key Working Relationships:

Supervisory:

Deputy Finance Manager, Senior Finance Officer, Assistant Finance Officer(s), Finance Officer(s)

Internal:Country Representative, HoOP, HOP, Program Managers, Procurement Officer, Administrative Officer, HR Manager, ICT Officer, HQ Finance, DRD for Management Quality, RFO, Internal Auditors

External:Banking Institutions, Government Entities, Donors, Subrecipients, Suppliers and External Auditors

Agency-wide Competencies (for all CRS Staff):

* Serves with Integrity

* Models Stewardship

* Cultivates Constructive Relationships

* Promotes Learning

Personal Competencies:

• Personal ability to deal, in a humble and dignified way, with a vulnerable segment of beneficiaries.
• Capacity to initiate, sustain and deepen relationships with key partners.
• Good interpersonal skills and ability to work smoothly in a multi-cultural environment while building good teamwork spirit.
• Ability to communicate sensitively and effectively across different constituencies.
• High tolerance rate for working under pressure and dealing with diversified cultures and tense situations.
• Customer Service approach.
• Strong ability to analyze data, identifies gaps, and makes recommendations.
• Position requires flexibility and the capacity to deal with ambiguity and change
• Excellent interpersonal skills with a strong team work and beneficiary/local partner-service focus; able to work with diverse groups of people as a member of multi-cultural teams, both as team leader and team member
• Communicative and dynamic/skilled in obtaining information from staff and/or external partners and potential sponsors as necessary to accomplish duties.
• Demonstrated strength in partner relationships; diplomatic and able to manage conflicts and to move groups toward consensus
• Demonstrated ability to transfer knowledge and skills formally and informally to diverse audiences
• Patience and dedication to strengthening local partner organizations and working with partners in a spirit of authentic partnership;
• Able to prioritize work, multi-task and control processes. Strong representation, presentation and communication skills. Able to work diligently and independently Ability to work in a team work environment and coordinate team work. Ability to work under pressure with short deadlines. Maturity, diplomacy, tact and discretion, with strong negotiation skills. Ability to remain calm and professional in tense situations Comfortable working with Roman Catholic organization and upholding the principles of Catholic Social Teaching

Required Qualifications and Experience:

• Minimum 10 years experience managing the finance of large or medium-sized organization with USG Grants Standard Provisions and Financial Requirements preferable
• Proven experience in supervision and management of people.
• Prior experience with international, bilateral or multilateral organization.
• Strong ability to read and interpret policies and regulations.
• Fluency in written and spoken English with strong drafting skills.
• Ability to make oral presentations and write clear reports and guidance in English and Arabic.
• Skilled in MS Office Suite, including Word, Excel, Outlook, PowerPoint, and Internet.
• Seek and apply knowledge, information and best practices from within and outside Development Agencies.

Education:

• University degree in Finance Management or equivalency in professional qualification or in experience.
• Post graduate studies, e.g. CFA, CFM, etc., will be much appreciated
• Work experience in a directly related field will be considered in lieu of graduate degree.

Required Foreign Language:Strong English skills are required; Arabic and/or Kurdish preferred.

Required Travel:Regular travel to field offices. Job requests travel to field/Upper and Lower Iraq in order to assist partners and follow up projects (Approximately 10%).

Work Environment:Normal conditions of an office environment. Position requires flexibility and the capacity to deal with ambiguity and change until regional systems and standards are in place.

Disclaimer:This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation

EOE

Apply online- https://recruiting.adp.com/srccar/nghome.guid?c=1161051&d=External&r=5000249693906

Closing date: 2017-09-23

Country:Iraq

Duration12 months

City:Erbil

Starting date:ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

Country Profile
Number of projects: 44
Number of areas: 6
Number of national staff: 212
Annual budget (EUR): 18.17M
Number of offices: 5
Number of international staff: 21

Position context and key challenges
ACTED has been present in Iraq supporting conflict affected populations since 2004 and currently operates in 15 regions. For the last 4 years, our team of 350 people has been responding to the Syrian refugee and IDP crisis,notably in the Kurdistan Region of Iraq, where ACTED supports over 1.5 million people. Our multi-sectoral approach addresses the most urgent needs of internally displaced people and refugees by ensuring their protection, delivering life-saving food assistance, providing shelter and non-food item packages with lifesaving items and improving their living environment in and out of camps through camp management and Water, Hygiene and Sanitation activities.

Position profile

DUTIES AND RESPONSIBILITIES

1. Positioning and Fund Raising
1.1.Context analysis: Ensure ACTED has an up-to-date understanding of the country s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)
1.2.Strategy development and roll out: Take a lead role in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED s work in the country, and in particular
1.3.Networking, positioning and general representation:
1.4.Donor relationship and Proposal development
1.5.Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian anddevelopment issues
1.6.Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.
1.7.Promotion of ACTED sisters organisations : Keep abreast with and contribute to ACTED s global initiatives
and global trends, in particular Impact (REACH, Agora), Convergences and Oxus, integrate them into the country
strategy and make linkages with relevant focal points (HQ/regional/national as relevant)

2. Management and Internal Coordination
2.1. Staff Management
2.2.Internal Coordination
2.3.Conflict/Crisis Management

3. Project Implementation Follow-up
3.1.Project Implementation Tracking
3.2.Grant Management: Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements
3.3.Project Quality Control:
3.4.Partner Management
4. FLATS Management
4.1.Finance Management
4.2.Logistics & IT Management
4.3.Administration and HR Management
4.4.External Audit Follow-up
4.5.Oversee the preparation of external audits in close collaboration with the HQ Transparency/Compliance Management
4.6.Security Management
4.7.Legal and Registration Follow-up

Qualifications

• Master Level education in a relevant field such as International Relations or Development
• Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
• At least four years of previous work experience in a high management position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Knowledge of local language and/or regional experience an asset
• Ability to work well and punctually under pressure

Conditions

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

Please send your application including cover letter, CV to jobs@acted.orgunder Ref: CD/IRQ

Closing date: 2017-09-23

1. Role Purpose:
   The program manager plays a leading role in ensuring overall program responsiveness, quality and impact. The DPM ensures that programs are evidence-based and needs-driven, monitored closely, and funded appropriately. He/she takes overall responsibility for the implementation of the RIRP program which currently focuses on an integrated program incorporating (WASH, shelter, emergency, protection). The deputy Program Manager is responsible for the delivery of high quality impactful program.
2. Key Accountabilities:
   Administrative :
   Strengthen internal operations and infrastructure
   Supervise all human resources policies and programs for RIRP including organizational planning and development, on-boarding, training, development, compensation and benefits, performance evaluation, and recruiting; provide clarity around roles, motivate senior managers, and facilitate effective team dynamics.
   Support the senior leadership team, regional coordinators, and staff to make consistent and progressive steps toward organizational and programmatic consistency and sustainability; effectively communicate work plans and priorities derived from the organization's strategic plan by partnering with senior leaders to follow through with coordinated accountabilities, objectives, and associated budgets.
   Enhance organizational excellence by establishing operational benchmarks, timelines, and resources needed to achieve strategic goals, proactively recommending and driving improvements as necessary; set standards for accountability and measurements of success.
   Oversee RIRP evaluation activities including data collection systems, longitudinal evaluation, and all contracts and activities relating to program evaluation and measurement;
   Communicate and prepare all data collection summary reports and evaluation updates for the board of directors, and staff.
   Develop a knowledge management system that ensures maximum sharing of information and learning throughout the organization.
   Participate actively in program management, coordination, and strategy meetings with other members of the senior management team.
   Work closely with Finance department to ensure timely budget development, financial planning and cost management.
   Actively engage with donors, partner agencies and the humanitarian community in Iraq to ensure RIRP is strongly represented in coordination and advocacy efforts.
   Participate actively in program management and strategy meetings.
   Conduct regular field visits to support program teams.
   Actively liaise with RIRP programs in the Region to maximize synergies and application of best practice across the region.
   Provide cohesive leadership to RIRP program teams in Iraq, ensuring that priorities and opportunities identified are in line with and contribute to achievement of RIRP objectives in region to help achieve strategic action plan.
   Provide guidance to the program team regarding tools and strategies to ensure that programming is based on input from communities, a thorough understanding of the context, and technical best practices.
   Ensure programs collaborate across sectors on outcome-based programs for greater impact.
   Work closely with operational support departments to ensure systems are regularly reviewed and in place to support ongoing program operations and strategic growth.
   Remain abreast of ongoing humanitarian response and funding trends in the region, and provide regular updates on these trends and analysis of how they may affect RIRP programming.
   Support M&E Coordinator to develop, adapt and implement appropriate monitoring and evaluation systems that enhance program quality, increase effectiveness and measure results.
   Technical:
   Manage and lead the project team.
   Manage the coordination of the partners and the working groups.
   Develop and maintain a detailed project plan. Oversee the program operations and day-to-day leadership of RIRP s regional coordinators to provide them with management guidance, strategies for regional growth, and operational assistance
   Assist in the hiring of new regional coordinators; conduct yearly performance evaluations of regional coordinators, and implement the appropriate professional development tools and training to maximize operational effectiveness and to ensure the achievement of employee goals and performance benchmarks
   Coordinate and direct expansion strategies including hiring, training, and lead the new region identification process and site development start-up efforts; help build strategic partnerships in existing and new regions
   Provide cohesive leadership to RIRP program teams in Iraq, ensuring that priorities and opportunities identified are in line with and contribute to achievement of RIRP objectives in Iraq strategic action plan.
   Provide guidance to the program team regarding tools and strategies to ensure that programming is based on input from communities, a thorough understanding of the context, and technical best practices.
   Work with colleagues to identify funding opportunities and develop competitive, responsive proposals that meet internal standards, apply RIRP strategy, and are donor compliant; meet with donors to discuss current and potential funding opportunities.
   Ensure programs collaborate across sectors on outcome-based programs for greater impact
   Work closely with operational support departments to ensure systems are regularly reviewed and in place to support ongoing program operations and strategic growth.
   Support M&E Coordinator to develop, adapt and implement appropriate monitoring and evaluation systems that enhance program quality, increase effectiveness and measure results.
   Identify and pursue opportunities to improve client feedback mechanisms to ensure responsive programming.

3. General and miscellaneous:

   Maintain a healthy and empowering office environment that encourages open, honest and productive communication among staff and with partner organizations.

   Maintain open communications with management staff, regional technical advisors, and departmental staff.

4. Qualifications, Experience and Knowledge:

   Advanced degree or relevant work experience within the non-profit

   At least 5 years of progressively responsible professional experience managing program and/or project management experience focused on non-profits

   Minimum 3 years of working directly for or with the non-profit/NGO community

   Knowledge of Microsoft Office, includes Word and Excel.

   Experience in identifying non-profit program needs and developing comprehensive solutions

   Strong understanding on non-profit technical needs and implementation approaches

   Understanding of mission-enabling applications (grants, fundraising/donor management).

   Demonstrated successful leadership experience managing a multi-disciplinary team and cross-cultural dynamics

   Demonstrated ability for rapid, accurate analysis of complex issues, strong decision-making, and translation of programmatic priorities into operational strategies

   Proven track record of leading multi-location teams Fluency in spoken and written English; working knowledge of Arabic strongly preferred

Applicants may submit their CVs as well as their address, telephone number and contact information to jobs.iraq@rirp.org

Please mention the vacancy title and location: Deputy program Manager in subject box of your email otherwise your application will not be considered.

Closing date: 2017-09-23

Contract:Fixed term

Country:Uganda

Duration12 months

City:Karamoja/ West Nile

Starting date:ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries. More on www.acted.org

Country profile

Country Profile

Number of projects: 6
Number of areas: 2
Number of national staff: 18
Annual budget (EUR): 328.816
Number of offices: 5
Number of international staff: 3

Position context and key challenges

In response to the emergency situation in Uganda, ACTED recruits.

Position profile

1. Ensure ACTED Representation in the area of activity

2. Representation vis- -vis provincial authorities

3. Representation vis- -vis Donors

4. Representation amongst other international organisations

More generally, the Area Coordinator is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED s mandate, ethics, values and stand-point with regard to other actors.

1. Contribute to the development of a global intervention strategy and to support its implementation at provincial level

2. Analyse the context and develop strategic plans, in consultation with the Country Director

3. Implement the financial strategy

4. Implement the operational strategy

5. Oversee reporting procedures

More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

1. Oversee Staff and Security

2. Guide and direct the staff of the area of intervention

3. Contribute to the recruitment of expatriate staff

4. Oversee staff security

Qualifications

• Master Level education in a relevant field such as International Relations or Development
• Project management experience (management, planning, staff development and training skills) in development programmes
• 2-5 years previous work experience in a relevant position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure

Conditions

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

Please send your application including cover letter, CV and references to jobs@acted.orgunder Ref: AC/UGA

Closing date: 2017-09-23

Department:Program

Contract:Internship

Country:France

Duration6 months

City:Paris

Starting date:2017/09/01

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

Country profile

The HQ of Acted was implemented in Paris in 2000 to coordinate the interventions of the organization at an international level.

Today, almost fifty people work in the HQ in the departments of Finance, Logistics, Security, Human Resources, Project Development, Audit, Hub and Communication. Those departments support the Country Directions and the Regional Offices.

Position profile

You will support Acted s Director of Programmes in numerous aspects of his functions, and the general activity of the department. In particular, you will have the following activities:

Collect and analyze lessons learnt and best practices form field operations in order to promote active learning and improve program quality and effectiveness

Assist in the preparation of program technical guidance notes, including translation (French English), editing, proof-reading, and formatting

Conduct background research, review latest publications and write synthesis reports for field teams so that the information can be used to bring innovation into program design and implementation

Assist the Program Director in identifying new opportunities for program development

Maintain and update the program section on the server and the ACTED intranet

Draft general correspondence and responses to enquiries and field requests for information

When required, represent the Director of Programmes at meetings and workshops

Qualifications

BA Degree in international development or similar field

Previous experience in the field in countries of the South

Results, detail-orientation, and the ability to work with a sense of urgency in a multicultural and diverse environment.

Ability to work independently in a range of environments and situations

Well-organised, with good planning and problem-solving abilities.

Flexible, quick-thinking, and ability to remain calm and positive in response to the challenges of work

Skills in data collection, management and/or analysis

Fluency in both French and English languages

Conditions

Monthly Compensation according to the legal basis (554.40 euros / month)

Tickets restaurant

Refund of 50 % of the transportation costs.

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref: PI/HQ

Closing date: 2017-09-23

Department:Reporting

Contract:Fixed term

Country:Kenya

Duration12 months

City:Nairobi

Starting date:ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

Country Profile

Number of projects:4

Number of areas: 3

Number of national staff:51

Annual budget (EUR): 909 485

Number of offices: 4

Number of international staff:7

Position context and key challenges

ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post-election violence. Since 2009, Nairobi has also been the home base of ACTED s relief operation in South-Central Somalia.
In 2015, ACTED has been delivering emergency as well as long term development programming across the Arid and Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and Resilience interventions. Main activities have included strengthening its Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating community and County Early Warning Systems (EWS). A special emphasis has been placed on its work with the County Governments and the National Drought Management Authority (NDMA) in order to improve coordination, financing, information sharing, dissemination and learning on emergency preparedness and response.

In 2015, ACTED s operations in Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector Resilience programming. ACTED has the capacity to deliver immediate emergency programming and longer term development, incorporating Social Safety Net and Disaster Risk Reduction components. ACTED is a leading player in the delivery of cash transfers programming.

ACTED s interventions aim to support those districts which are underserved, difficult to access, and display high levels of vulnerability. ACTED is operational in Bay, Gedo and Lower Juba Regions. In some of these areas, ACTED is the only INGO present and therefore high security risks are experienced because of Al Shabab presence.

Position profile

Key roles and responsibilities

1. Grant management

1.1 Contract follow-up

1.2. Reporting

1.3 Partner Follow-up

2. Internal Coordination

2.1. Internal Coordination and Communication

2.2. Filling

3. External Communication

4. Fundraising

4.1. External Relations

4.2. Contribution to proposal Development

4.3 Contracting

Qualifications

• Postgraduate diploma in International Development and (or) relevant Master s level degree (anthropology, development studies, humanitarian aid, sociology)
• Fluency in written and spoken English
• Proficiency in written and spoken English
• Strong writing abilities and analytical skills
• Skills in political sciences or international relations
• Ability to work efficiently under pressure
• Previous experience in the humanitarian field, proposals development, and donor relations are required
• Previous experience abroad is required

Conditions

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organization s guesthouse
• Transportation costs covered, + luggage allowance
• Provision of medical, life, and repatriation insurance

Please send your application including cover letter, CV and references to jobs@acted.orgunder Ref: PDM/KEN

Closing date: 2017-09-23

Department:Coordination

Contract:Fixed term

Country:Myanmar

Duration12 months

City:Yangoon

Starting date:ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 190 million EUR in 2015, ACTED is active in 35 countries and implements more than 495 projects a year reaching over11 million beneficiaries with 400 international staff and 4,300 national staff.

Country profile

Since 2008, ACTED s has supported Nargis affected communities in their longer term livelihood recovery by providing technical training to farmers and fishermen, distributing livestock and poultry, providing vocational training, introducing aquaculture systems, assets replacement, rehabilitating community infrastructure and ensuring affected families have an access to a safe habitat.

In 2011, government-led liberalizing reforms in key sectors (labor, finance, media and administration) spurred new opportunities for Myanmar. In this evolving context, ACTED continues its support to cyclone-affected communities in the Delta while also broadening its focus to additional geographic and thematic needs. In Labutta, special focus was placed on supporting the most vulnerable households facing persistent challenges in food security. ACTED expanded the scope of its activities to the Dry Zone, one of the poorest regions of the country, addressing chronic food insecurity and restoring sustainable livelihoods through agricultural production and home gardening.

In 2012, ACTED diversifies and scales up its assistance in Myanmar. The mission focuses on issues of food security, economic development of vulnerable communities and response to any emergency related situation, both natural (community-based disaster preparedness) and man-made (humanitarian crisis in Kachin State). It also supports civil society actors to enhance their capacity to influence key policy areas, particularly those related to women and gender considerations.

To this end, ACTED has already started a country wide program aiming at strengthening the economic rights of women. Additionally, teams have started an intervention to support communities and local authorities in Southern Yangon region to be prepared to natural disasters. ACTED also continues its support towards food security and sustainable livelihoods in the Dry Zone. Furthermore, ACTED undertook an assessment mission to identify the support it can provide to conflict affected communities and IDPs in Kachin State.

Position profile

1. Positioning and Fund Raising

1.1. Context analysis: Ensure ACTED has an up-to-date understanding of the country s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)

1.2. Strategy development and roll out: Take a lead role in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED s work in the country

1.3. Networking, positioning and general representation

1.4. Donor relationship and Proposal development

1.5. Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian and development issues

1.6. Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.

1.7. Promotion of ACTED sisters organisations: Keep abreast with and contribute to ACTED s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus, integrate them into the country strategy and make linkages with relevant focal points (HQ/regional/national as relevant)

2. Management and Internal Coordination

2.1. Staff Management

2.2. Internal Coordination

2.3. Conflict/Crisis Management

3. Project Implementation Follow-up

3.1. Project Implementation Tracking

3.2. Grant Management: Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements

3.3. Project Quality Control:

3.4. Partner Management

4. FLATS Management

4.1. Finance Management

4.2. Logistics & IT Management

4.3. Administration and HR Management

4.4. External Audit Follow-up

4.5. Transparency/Compliance Management

4.6. Security Management

4.7. Legal and Registration Follow-up

Ensure compliance with country rules and regulations

Qualifications

• Master Level education in a relevant field such as International Relations or Development
• Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
• At least four years of previous work experience in a high management position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Knowledge of local language and/or regional experience an asset
• Ability to work well and punctually under pressure

Conditions

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation s guesthouse
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance

Please send your application including cover letter, CV and references to jobs@acted.orgunder

Ref: CR/MYA

Closing date: 2017-09-23

ORGANIZATIONAL DESCRIPTION:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

COUNTRY BACKGROUND:

Yemen is the poorest country in the Arab world and has been plagued with internal conflicts in recent years. The humanitarian conditions in Yemen deteriorated rapidly since 26 March 2015 with the beginning of Saudi-led air campaign to stop the expansion of Houthi militias and their supporters towards the south of the country. Currently, an estimated of 80% of the population lack access to safe water or sanitation; 12.5 million people are food insecure, of whom about 6 million are severely food insecure; 1.6 million people are suffering from acute malnutrition; and about 8.4 million people are in need of health services.

The IRC began its Health, Nutrition and Waster, Sanitation and Hygiene (WASH) programs in response to the impact of conflicts in Abyan and Aden Governorates in October 2012. Health interventions are aimed at increasing access to curative and preventive health services; while the nutrition intervention is to ensure children under five have access to inpatient and outpatient treatment for severe and moderate acute malnutrition. WASH interventions are aimed at reducing the risk and spread of environmental health related diseases, including provision of safe and dignified access to improved water supply and sanitation facilities to disaster affected communities and health facilities; the promotion of safe hygiene practices and the strengthening of community institutions, including health facilities to support and sustain WASH services. To address the recent and ongoing conflict, the IRC has initiated emergency Health and WASH interventions to war affected populations, IDPs and host families. In November 2015, IRC initiated protection mainstreaming activities within health, nutrition, and WASH programming. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen.The IRC leads the way from harm to home. IRC Yemen seeks a Deputy Finance Controller as part of the senior management team to assure internal control systems are adhered to.

SCOPE OF WORK: The Deputy Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director the Deputy Finance Controller will assume some or all of the Controller responsibilities when the FC is absent.

OVERALL RESPONSIBILITIES:

The Deputy Finance Controller is responsible for managing Aden field office and sub-field offices finance and account functions and will ensure that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:

Field Office Finance Management:

• Manage all aspects of day to day operations of accounting department of the Aden office
• Implement all finance policies, procedures and systems in the field office and sub-field offices

• Promptly inform the Finance Controller of any areas of concern of potential or suspected violations of policies and procedures.

• Review payment requests for complete supporting documents as per procurement SOPs.

• Ensure internal control procedures are followed for all cash disbursements, receipts and transfers

• Liaise with bank officials to resolve problems or facilitate improved service

• Preparation of cash forecasts and CTR for the South Yemen program and submit to the Controller

• Monitor cash usage and requirements and advises the Finance Controller of the cash needs.

• Ensure proper review and timely submission of field office spreadsheets to Sana'a for upload.

• Prepare and circulate monthly Salary Map at the first working day of the month.

• Review monthly national staff payroll ensuring standard financial controls are maintained.

• Ensure payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month

• Prepare the necessary payroll related accounting entries including salary allocations

• Conduct regular timesheets audit to ensure consistent adherence

• Liaise with the legal advisor and local government to ensure compliance with national tax and labor regulations

• Supervise or prepare balance sheet reconciliation's for all accounts on a timely basis

• Ensure discrepancies are brought to the attention of the FC and that appropriate action is taken.

Budgeting and Reporting:

• Work with program staff to prepare proposal budgets and realignments to ensure adequate coverage of country operating costs and HQ costs
• Prepare the Field office operating budgets and update on quarterly base and as changes happen.
• Assisting in the preparation and maintenance of the country's Operating Budget to ensure data is complete and maintained on a timely basis
• Prepare budget vouchers as grants are approved and ensure timely posting to Sunsystems
• Work with program staff to update grant spending plans on the online Budget Versus Actual (BVA)
• Regularly review the BVA reports identify possible under/over spending and compliance issues
• Prepare draft donor reports for review by the Finance Controller
• Identification of procedural or training issues to be addressed to improve the quality reporting

Staff Training and Field Support:

• Act as the primary liaison for the field office finance staff for policy or procedure questions
• Provide training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities
• Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
• In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.

Internal Audit

• Conduct internal audit activities as required by the Finance Controller
• Review the controls and monitor the compliance with established procedures.
• Prepare written reports, for Finance Controller review, which identify key issues and provide recommendations for improving control processes or procedures

Other duties/responsibilities:

• Ensure the completeness of the grants financial documentation of the centralized grant filing system.

• Perform other duties, as appropriate or requested by Deputy Finance Controller.

Key Working Relationships:

Financial Controller, Country Office Finance, Field Coordinator, Grants and Program Staff.

QUALIFICATIONS

Education:

Bachelor's degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

Experience:

• Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).

SKILLS AND ABILITIES:

• Good written and verbal communication skills in the English language
• Arabic language skills a preferred
• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Comfortable making decisions.
• Good supervisory, time management and interpersonal skills

Personal specifications

• Ability to work in unstable security environment and abide with the security policies.
• Ability to work under pressure, long work hours, and high workload.
• Ability to independently organize work and prioritize tasks.
• Self-motivated, honest, highly responsible, and punctual.
• Ability to work both independently and as part of a team.

Work Environment

Security level orange, insecure environment high criminality, presence of armed troops, open fighting and looting. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. The situation in Aden is tense at the moment and remains unpredictable.

Housing

Lodging in Aden is in a private bedroom, with a shared bathroom, in a shared IRC guesthouse. In sub field locations and head office, accommodation similar to the Aden field office. All IRC sites have electricity and internet all day through. Food is the individual's responsibility.

Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci4zNTYzMC4zODMwQGlyYy5hcGxpdHJhay5jb20

Closing date: 2017-10-21

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

Country Profile

Number of projects:10

Number of areas:5

Number of national staff:32

Annual budget (EUR):2.53M

Number of offices:4

Number of international staff:5

Position context and key challenges

Our team in Tunisia manages our operations based in Libya. ACTED has been programming in Libya since March 2011. Initially focusing on responding to the humanitarian crisis in the wake of the conflict, ACTED set-up offices across the country, providing vital humanitarian assistance to displaced and vulnerable populations. Furthermore, during this period ACTED utilized its assessment and mapping capabilities to help coordinate and provide information for the humanitarian response and reconstruction of the country. Since January 2012, and building on the strong networks developed during the emergency response, ACTED started to work on post-conflict projects, particularly focusing of support to the nascent Libyan civil society. In January ACTED began a two-year programme, funded by the European Union, focusing on support to civil society organisations in Libya.

Position profile

1. Supply chain management

1.1 Procurement:Ensure that any need should be delivered according to the defined chronogram, requested quality standards, and proper procurement scenario.
a) For any procurement, guarantee the compliance of the supplier selection & related documentation as per ACTED & donor s procurement guidelines.
b) Build the sourcing capacity in the country and in the region, and maintain a supplier database accordingly.
c) Coordinate the procurement cycle across the country with all stakeholders (program, finance, coordination, suppliers, etc.) from the planning stage, to contract signature until delivery completion; the Senior CLM is in particular arranging Procurement Committee sessions.
d) Ensure constant availability of running supplies/services/works such as fuel, stationery, transportation means, etc. through framework contracts in particular.
e) Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem solving.

1.2 Stocks & deliveries:Ensure appropriate storage network & stock management standards across the country
a) Identify & settle warehouses/storage space based on needs.
b) Ensure goods transportation means are secured as per needs.
c) Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving.
d) Maintain a regular information across teams about stock levels & expected lead-times.
e) Manage periodic inventories, stock clearance and investigations over discrepancies.

2. Transversal logistical management

2.1 Fleet & transportation:Deploy efficient transportation means across the country
a) Anticipate vehicles needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly.
b) Maintain efficient monthly, weekly & daily planning & movements follow-up tools.
c) Identify reliable external transportation companies.
d) Control & optimize fleet costs.
e) Coordinate an efficient maintenance framework across the country (in terms of operations as well as in terms of costs).
f) Ensure administrative requirements are met toward customs and any other local authority when transporting goods/staff.
g) Organize regular drivers training and refreshers.

2.2 Fuel:Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements

2.3 Asset:Deploy an efficient asset allocation & maintenance plan across the country
a) Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
b) Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
c) Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions.
d) Manage asset maintenance plans, control & optimize related costs.
e) Organize regular staff trainings and refreshers (right use of computers & radios, installation & use of generators, etc);
f) Manage assets donations, obsolescence & replacements over the time in compliance with internal & external regulations.

2.4 Premises:Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approach
a) Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager.
b) Coordinate monthly inventories of other goods.
c) Ensure that security & safety guidelines are applied in premises.

2.5 Communications & IT management:Deploy an efficient IT plan across the country based on ACTED global standards.
a) Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly.
b) Control & optimize communication & IT costs.
c) Ensure administrative requirements are met toward local authorities for communication means in use.
g) Ensure monthly data back-up (server, computers local data, emails, etc.).
h) Guarantee that IT security standards are applied, and lead crisis management in country in close liaison with HQ if required.
i) Organize IT staff regular training & refreshers.

3. Compliance & transparency

a) Ensure ACTED logistics manual is applied across the country and donors specific requirements for logistics & procurement are met.
b) Enforce a zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and Anti-Fraud policy.
c) Coordinate logistics TITANIC reporting on a monthly basis, and ensure checking the reliability & relevance of data reported.
d) Organize a 6-month planning for field visits with clear ToRs, including ad hoc checks and written report following each visit.
e) Organize regular logistics staff training & refreshers internally about ACTED procedures, lessons learnt, FAQ, etc. across workshops or field visits.
f) Capitalize on lessons learnt through memos, training module, etc. for continuous improvements of logistics compliance in country.
g) Follow-up & update internal & external audit report for logistics.
h) Ensure a timely and accurate logistics document flow in liaison with other FLAT departments.

4. Security Management
a) Draft and regularly update the Country Security Plan (CSP) for validation by the Country Director and endorsement by HQ
b) Draft Standard Operating Procedures (SOPs) adapted to the local context
c) Draft regularly update and ensure preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans in capital and support Area Coordinators in developing contingencies
d) Fill in and regularly update the Risk Analysis Matrix (threat, likelihood, impact, level of vulnerability, level of risk)
e) Set up and control the implementation of mitigation measures and security rules according to the local context and ensure compliance with Minimum Operating Security Standards (MOSS)
f) Carry out security assessments of new ACTED facilities, ensure a standard level of facilities protection, and supervise guards.
g) Produce real-time incidents report (using Form SEC-03)
h) Attend security coordination meetings and update Country Director and HQ on current security issues

5. Leadership

a) Update the organigram of the logistics department according to the mission development;
b) Plan & conduct logistics staff recruitments & appraisals; train & build capacities of logistics staff in country; identify staff with potential, and contribute to internal mobility strategy;
c) Always actively promote strong & structured articulations with all teams for all logistics operations (program & finance in particular).
d) Manage Implementing Partners relationship on logistics aspects such as procurement, stock & asset management, logistics reporting. In particular, ensure the timely & exhaustive review of IPs logistics documentation.
e) Represent ACTED with relevant logistics and communication networks, actively building relevant relationships (logistics cluster, etc.)
f) Actively participate in country level coordination meetings by reporting on progress, and risks.
g) Contribute to donor proposals, budgets and reports.
h) Contribute to Emergency Response planning and Contingency Planning efforts for logistics and procurement needs and execution.

Qualifications

At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East;
Extensive experience in logistics and/or security management and procedures;
Demonstrated communication and organizational skills;
Ability to train, mobilize, and manage both international and national staff
Flexibility and ability to multi-task under pressure;
Ability to work well in unstable and frequently changing security environments;
Willingness to work and live in often remote areas under basic conditions;
Proven ability to work creatively and independently both in the field and in the office;
Advanced proficiency in written and spoken English
Knowledge of local language and/or regional experience highly desirable

Conditions

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are
considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation s guesthouse
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package

Please send your application including cover letter, CV and references to jobs@acted.orgunder Ref: CLSM/TUN